H&S Compliance Software — Built for UK Businesses
Health & Safety
& H&S Documentation
Made Simple.
CertFlow is the UK’s dedicated platform for Health and Safety documentation, risk assessments and statutory H&S records — built by engineers, for engineers.
Under the Health and Safety at Work Act 1974, all employers must ensure the health, safety and welfare of employees and record significant findings. Failure to maintain adequate H&S records can result in HSE enforcement action, unlimited fines and prosecution.
What is HSWA 1974? →Regulation Guide
What Does UK H&S Law Require?
The Health and Safety at Work Act 1974 (HSWA) is the primary piece of health and safety legislation in Great Britain. It places a general duty on all employers to ensure, so far as is reasonably practicable, the health, safety and welfare of all employees and others who may be affected by their work activities.
Under the Management of Health and Safety at Work Regulations 1999, employers must carry out suitable and sufficient risk assessments and record the significant findings. Supporting regulations — COSHH 2002, DSE 1992 and the Manual Handling Operations Regulations 1992 — add specific documentation requirements on top of this general duty.
For H&S teams managing multiple sites and dozens of staff, keeping on top of assessments, review dates and documentation is a significant operational challenge. CertFlow brings every assessment, record and certificate into one simple system.
Key Documentation Requirements
What Must Be Documented Under UK H&S Law
Platform Features
Everything an H&S Team Needs
Every feature is designed around real-world H&S workflows — from assessor on site to signed document in the client’s hands.
Risk Assessment Reports
Generate fully structured risk assessments on site. Capture hazards, risk ratings, control measures and responsible persons — all from the mobile app, with branded PDF output on completion.
Core H&S FeatureMobile App for On-Site Assessors
Complete H&S assessments on any phone or tablet. Photos upload instantly, signatures are captured on screen, and reports sync to back-office in real time. Zero paperwork.
COSHH & DSE Assessments
Structured COSHH and DSE assessment forms built to meet regulatory requirements. Link assessments to specific sites, substances and employees for complete traceability and audit readiness.
H&S SpecificAssessment Register & Review Tracking
Every assessment stored against its site and subject. Review dates tracked automatically — overdue and due-soon records flagged on your dashboard before they become a liability.
Overdue & Due-Soon Alerts
Your dashboard flags every assessment approaching or past its review date across all client sites. Never let a risk assessment, COSHH or DSE record fall out of compliance unnoticed.
Approval Workflow & Audit Trail
Managers review and approve H&S documents before they reach the client. Full audit logging of every action — timestamps and user identity — provides a defensible compliance record.
Photo Evidence & Digital Signatures
Attach site photographs directly to any H&S report. Digital signatures captured on screen and embedded into the PDF output automatically. No scanning, no paper chasing.
Works Fully Offline
Complete H&S assessments in areas with no mobile signal. CertFlow’s PWA works offline and syncs everything automatically when connectivity is restored.
Free Client Portal
Every client gets a secure portal to access their H&S documentation, assessment history and certificates at any time. No chasing emails. No admin overhead. Just instant access.
Supported Documents
Every H&S Document Your Team Needs — One Platform
CertFlow generates all standard Health and Safety documents required under UK legislation, ready to deliver as branded PDFs from any device.
How It Works
From Assessment to Certificate in Minutes
CertFlow replaces paper-based H&S records with a clean digital workflow your whole team can follow.
Regulatory Coverage
Covers Every H&S Regulation Your Business Faces
CertFlow is trusted by H&S teams managing compliance across the full range of UK statutory Health and Safety requirements.
Ready to Simplify Your H&S Compliance?
Sign up free — no credit card required. Start generating H&S certificates and assessments today.
FAQs
Common Questions About H&S Compliance & CertFlow
Everything you need to know about UK Health and Safety regulations and how CertFlow supports your team.
H&S Compliance Software — Built for UK Businesses
Health & Safety
& H&S Documentation
Made Simple.
CertFlow is the UK’s dedicated platform for Health and Safety documentation, risk assessments and statutory H&S records — built by engineers, for engineers.
Under the Health and Safety at Work Act 1974, all employers must ensure the health, safety and welfare of employees and record significant findings. Failure to maintain adequate H&S records can result in HSE enforcement action, unlimited fines and prosecution.
What is HSWA 1974? →Regulation Guide
What Does UK H&S Law Require?
The Health and Safety at Work Act 1974 (HSWA) is the primary piece of health and safety legislation in Great Britain. It places a general duty on all employers to ensure, so far as is reasonably practicable, the health, safety and welfare of all employees and others who may be affected by their work activities.
Under the Management of Health and Safety at Work Regulations 1999, employers must carry out suitable and sufficient risk assessments and record the significant findings. Supporting regulations — COSHH 2002, DSE 1992 and the Manual Handling Operations Regulations 1992 — add specific documentation requirements on top of this general duty.
For H&S teams managing multiple sites and dozens of staff, keeping on top of assessments, review dates and documentation is a significant operational challenge. CertFlow brings every assessment, record and certificate into one simple system.
Key Documentation Requirements
What Must Be Documented Under UK H&S Law
Platform Features
Everything an H&S Team Needs
Every feature is designed around real-world H&S workflows — from assessor on site to signed document in the client’s hands.
Risk Assessment Reports
Generate fully structured risk assessments on site. Capture hazards, risk ratings, control measures and responsible persons — all from the mobile app, with branded PDF output on completion.
Core H&S FeatureMobile App for On-Site Assessors
Complete H&S assessments on any phone or tablet. Photos upload instantly, signatures are captured on screen, and reports sync to back-office in real time. Zero paperwork.
COSHH & DSE Assessments
Structured COSHH and DSE assessment forms built to meet regulatory requirements. Link assessments to specific sites, substances and employees for complete traceability and audit readiness.
H&S SpecificAssessment Register & Review Tracking
Every assessment stored against its site and subject. Review dates tracked automatically — overdue and due-soon records flagged on your dashboard before they become a liability.
Overdue & Due-Soon Alerts
Your dashboard flags every assessment approaching or past its review date across all client sites. Never let a risk assessment, COSHH or DSE record fall out of compliance unnoticed.
Approval Workflow & Audit Trail
Managers review and approve H&S documents before they reach the client. Full audit logging of every action — timestamps and user identity — provides a defensible compliance record.
Photo Evidence & Digital Signatures
Attach site photographs directly to any H&S report. Digital signatures captured on screen and embedded into the PDF output automatically. No scanning, no paper chasing.
Works Fully Offline
Complete H&S assessments in areas with no mobile signal. CertFlow’s PWA works offline and syncs everything automatically when connectivity is restored.
Free Client Portal
Every client gets a secure portal to access their H&S documentation, assessment history and certificates at any time. No chasing emails. No admin overhead. Just instant access.
Supported Documents
Every H&S Document Your Team Needs — One Platform
CertFlow generates all standard Health and Safety documents required under UK legislation, ready to deliver as branded PDFs from any device.
How It Works
From Assessment to Certificate in Minutes
CertFlow replaces paper-based H&S records with a clean digital workflow your whole team can follow.
Regulatory Coverage
Covers Every H&S Regulation Your Business Faces
CertFlow is trusted by H&S teams managing compliance across the full range of UK statutory Health and Safety requirements.
Ready to Simplify Your H&S Compliance?
Sign up free — no credit card required. Start generating H&S certificates and assessments today.
FAQs
Common Questions About H&S Compliance & CertFlow
Everything you need to know about UK Health and Safety regulations and how CertFlow supports your team.