Domestic CP12 and commercial gas safety. Gas Safe-aligned certificates.
Manage gas safety inspections and records: appliance checks, flue testing, tightness tests and Gas Safe-aligned certificates.
Quick answer
Gas safety compliance means making sure gas appliances, pipework and flues are installed, maintained and checked safely by competent Gas Safe registered engineers. Duties are shaped by the Gas Safety (Installation and Use) Regulations 1998 and HSE gas guidance, with specific landlord duties for annual checks, records and tenant copies.
Duties fall on landlords for rented properties, and on employers or people in control of premises where gas is used at work. They must use Gas Safe registered engineers, maintain appliances and flues, arrange required checks and act on unsafe findings.
For rented homes, gas appliances and flues that landlords provide must normally be checked every 12 months. Commercial and workplace gas maintenance should be planned around equipment type, use, manufacturer guidance and risk, using competent Gas Safe registered engineers.
Keep Gas Safety Records, engineer Gas Safe details, appliance and flue records, service history, defect reports, remedial evidence and tenant copies where landlord duties apply. Records should show what was checked, when, by whom, what was found and what action was taken.
CertFlow keeps every gas appliance, flue and site in the asset register with annual check dates, certificates and defect history. Engineers can complete mobile gas safety workflows, capture photos and signatures, issue branded records and track remedials through the compliance register until everything is closed.
The duty
The Gas Safety (Installation and Use) Regulations 1998 require gas appliances and flues to be maintained in a safe condition and, for rented property, checked every 12 months by a Gas Safe registered engineer.
CertFlow schedules annual checks, captures appliance and flue results in the field, and outputs Gas Safe-aligned records ready to hand to landlords and tenants.
Your legal duties
Landlords must ensure gas appliances, fittings and flues in rented property are checked for safety every 12 months by a Gas Safe registered engineer, and give the tenant a copy of the record.
Gas appliances and flues must be maintained in a safe condition. Any work on gas fittings may only be carried out by a Gas Safe registered engineer holding the right qualifications for the appliance.
In commercial premises, gas plant and catering appliances must be installed, tightness tested and maintained to the relevant standards, with safety records kept for each appliance.
Gas safety records must be kept. For rented property the landlord must retain records and issue the latest one to tenants within the required timescale.
How CertFlow handles it
Gas Safety runs on the same platform as every other discipline, so the workflow, the registry and the audit trail are identical, whatever your team inspects.
A built-in GSIUR 1998 report template, plus a drag-and-drop builder and bespoke PDF overlay for any client-specific form.
Put every gas safety asset on a recurring examination cycle. CertFlow generates the jobs and warns you before anything falls due.
Readings, photos and signatures are captured in the field on mobile, fully offline, and sync the moment a connection returns.
Every gas safety certificate is filed in a searchable, exportable compliance registry with a full timestamped history.
From the field
The defects and gaps that come up again and again on gas safety inspections, the ones a good system helps you catch before an auditor does.
Why it matters
Breaches of the Gas Safety (Installation and Use) Regulations 1998 are a criminal offence. They can bring HSE prosecution, unlimited fines and imprisonment, and carry a real risk of gas explosion or carbon monoxide poisoning.
Free download: the Gas Safety duty-holder guideQuestions
For rented residential property, every 12 months by a Gas Safe registered engineer. Commercial gas appliances should be serviced and checked in line with manufacturer guidance and risk-based intervals.
Only a Gas Safe registered engineer who holds the relevant ACS qualifications for the appliance and the category of work, whether domestic or commercial.
The common name for the Landlord Gas Safety Record, which confirms that the gas appliances and flues in a rented property have passed their annual safety check.
CertFlow schedules annual and service checks, captures appliance and flue results in the field, and outputs Gas Safe-aligned records ready to issue to landlords and tenants.
Yes. Domestic CP12 records and commercial gas safety certificates, including tightness testing and plant-room appliances, are managed in the same register.
Further reading
What the Gas Safety (Installation and Use) Regulations 1998 require of landlords and those in control of premises.
References
Links to primary UK legislation and official regulator guidance. CertFlow is independent and not affiliated with these bodies.
Related disciplines
Refrigerant leak checks, TM44 inspections and HVAC servicing in one register.
Extinguishers, alarms, emergency lighting and fire doors, serviced and signed off.
Written schemes of examination and pressure tests, scheduled and certified.
See it on your data
We'll set up a live environment with your asset types and branding, then walk you through a GSIUR 1998 job end to end.
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