Workplace inspections, audits and checklists on a recurring schedule.
Run general health & safety: build any checklist, schedule recurring inspections and audits, and log actions through to completion.
Quick answer
General health and safety compliance means protecting workers and others from harm by identifying hazards, assessing risk, controlling it and keeping arrangements under review. In the UK it is grounded in the Health and Safety at Work etc. Act 1974, the Management Regulations 1999 and HSE risk assessment guidance.
The main duty falls on the employer, with duties also applying to those in control of premises, self-employed people and employees. Employers must provide safe systems of work, suitable information and training, competent support and arrangements for planning, monitoring and review.
Risk assessments and safety arrangements should be reviewed regularly and whenever work, people, equipment, substances, sites or incidents suggest the controls may no longer be effective. Routine workplace inspections and audits should run at intervals matched to the level of risk.
Keep risk assessments, policies, inspection and audit records, accident and near-miss records, training evidence, toolbox talks, corrective actions, competent-person appointments and review history. Records should show hazards were identified, controls were implemented and actions were closed.
CertFlow lets teams build recurring health and safety inspections, audits and action workflows. Managers can schedule checks, capture findings on mobile, assign corrective actions, track closure and keep a timestamped compliance register across sites, teams and asset types.
The duty
The Health and Safety at Work etc. Act 1974 and the Management Regulations 1999 require employers to assess risks and maintain safe systems of work.
CertFlow lets you build any inspection or audit checklist, run it on a recurring schedule, and track every action to completion with a timestamped trail.
Your legal duties
Employers must ensure, so far as is reasonably practicable, the health, safety and welfare at work of their employees, and of others who may be affected by what they do.
Employers must assess risks and put in place arrangements for planning, organising, controlling, monitoring and reviewing preventive measures, recording the significant findings where they employ five or more people.
A competent person must be appointed to help meet health and safety duties, and employees given the information, instruction, training and supervision they need to work safely.
Employers must consult their employees on health and safety matters, and keep records of assessments, inspections, incidents and training.
How CertFlow handles it
General Health & Safety runs on the same platform as every other discipline, so the workflow, the registry and the audit trail are identical, whatever your team inspects.
A built-in HASAWA 1974 report template, plus a drag-and-drop builder and bespoke PDF overlay for any client-specific form.
Put every general health & safety asset on a recurring examination cycle. CertFlow generates the jobs and warns you before anything falls due.
Readings, photos and signatures are captured in the field on mobile, fully offline, and sync the moment a connection returns.
Every general health & safety certificate is filed in a searchable, exportable compliance registry with a full timestamped history.
From the field
The defects and gaps that come up again and again on general health & safety inspections, the ones a good system helps you catch before an auditor does.
Why it matters
Breaching the Health and Safety at Work etc. Act 1974 can bring HSE improvement and prohibition notices, prosecution, unlimited fines and, for the most serious failures, imprisonment, alongside the human cost of avoidable harm.
Free download: the General Health & Safety duty-holder guideQuestions
That employers protect the health, safety and welfare of their workers and others affected by the work, so far as is reasonably practicable, supported by risk assessment and safe systems of work under the Management Regulations 1999.
When an employer has five or more employees, the significant findings of the risk assessment must be recorded.
Someone with sufficient training, knowledge and experience to help the employer meet their health and safety duties, such as a qualified health and safety adviser.
CertFlow lets you build any inspection or audit checklist, run it on a recurring schedule, and track every action through to completion with a timestamped trail.
Yes. Inspections, audits, accident records and corrective actions are held in one place and tracked through to closure.
Further reading
What the Health and Safety at Work etc. Act 1974 and its management regulations require of you, in plain English.
References
Links to primary UK legislation and official regulator guidance. CertFlow is independent and not affiliated with these bodies.
Related disciplines
Build, approve and issue risk assessments and method statements in minutes.
Track tickets, IOSH certificates and competencies before they expire.
Chemical inventories, COSHH assessments and asbestos registers in one place.
See it on your data
We'll set up a live environment with your asset types and branding, then walk you through a HASAWA 1974 job end to end.
Get started
See CertFlow on your own data in a 20-minute demo, or start a free trial today.
14-day free trial · No credit card needed