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What’s new in CertFlow.

A customer-facing record of CertFlow’s released features, improvements and fixes, grouped by week.

Coverage October 2025–October 2026 Latest update 14/10/2026

October 2026

Week of

12/10/2026–14/10/2026

Latest
  • Moved functional test results and defect answers onto each report, on every report form.
  • Removed functional test and defect questions from the asset editor, with the asset page showing the last certificate’s values under “Last inspection”.
  • Made forms scroll to and highlight the first missing required answer, with a message naming the first three and a count of the rest.
  • Fixed client portal users not returning to the portal after signing in.

Week of

05/10/2026–11/10/2026

  • Added equipment catalogue uploads from CSV or Excel in Settings, with downloadable templates, a validation preview, progress and retry.
  • Allowed asset imports to create missing Major and Minor equipment types, using an existing type’s default template or a chosen fallback.
  • Added a bordered Examination Findings table that prints findings and recommendations once on every report.
  • Added separate findings and recommendations inputs to the New Report wizard.
  • Applied the new findings layout to existing certificates when they are regenerated.
  • Printed built-in declarations, including the LOLER 1998 Regulation 9 wording, once directly above the sign-off box, keeping them together across page breaks.
  • Removed the four-photograph limit on certificates, for both inline thumbnails and the photograph gallery.
  • Added a tick, highlight and visible keyboard focus to the selected standard outcome.
  • Fixed completion notes printing in the defects cell on LOLER certificates.
  • Fixed template fields losing their link to the asset’s SWL or SOL value when a template is saved, and repaired affected templates automatically.

Week of

28/09/2026–04/10/2026

  • Added touch-first site maps to mobile, with inspection pins that open the report or the matching job inspection.
  • Synced site maps and pins to the device for assigned and pinned sites.
  • Added pin placement from the map, so users can tap a spot and choose an existing asset or add a new one without leaving the map.
  • Allowed pins to be moved by dragging on desktop or by press-and-hold on mobile, and removed from the pin menu.
  • Allowed inspectors to place map pins.
  • Made map pins work offline for sites marked “On device”, syncing when the connection returns.
  • Added a mobile job screen where tapping an asset shows its details and actions.
  • Allowed assets to be added to a job on site, including offline, with site requirements shown on the job itself.
  • Added a day strip and mini calendar to Today, with jobs ordered earliest first and multi-day jobs shown on every day they span.
  • Added search and a status filter to Today.
  • Added a date, start time and end time to new jobs, with a later date creating a scheduled job.
  • Added a “Due within 30 days” filter for choosing assets when creating a job.
  • Added a job details card showing scope, location of examination, site address and contact, engineers and timings.
  • Added report viewing for completed job items, a “Not inspected” tab and always-visible job search.
  • Added organisation settings for a simpler field app, including a jobs-only home screen, a choice of bottom-bar items and optional equipment type when adding an asset.
  • Brought the Android app’s screens in line with the mobile browser version.
  • Added photographs on the add-asset dialog, a PDF preview after completing a mobile report and editable site requirements to the Android app.
  • Made registers, companies and sites load faster on mobile.
  • Made the company and site directory available on mobile without assigned jobs.
  • Fixed the Android status bar covering the navigation.
  • Fixed the open asset or report dialog closing after taking a photograph or switching browser tabs.
  • Released Android app versions 1.11 to 1.19, available as CertFlow and as a partner-branded edition.
  • Allowed each discipline to hide asset form fields and choose its own register columns, inheriting the organisation default.
  • Removed empty rows from the asset overview.
  • Added a collapsed “Custom template fields” section to the asset dialog, which opens automatically when a template with fields is chosen, including from map pins.
  • Allowed photographs for a template’s photo fields to be taken while adding or editing an asset, including offline, with certificates for that asset receiving them automatically.
  • Added single and bulk moves of assets between sites, keeping historical report snapshots intact.
  • Added fire-stopping surveys under Fire Safety, with a catalogue of 20 service types and 175 materials and controlled survey forms.
  • Stopped disabled disciplines from being pre-selected.
  • Selected the discipline automatically when only one is enabled.
  • Made the outcome the final input on every report dialog, after the inspection answers.
  • Listed jobs and reports newest first, with search across every field, including engineer, site, postcode, asset tag and serial number, plus site and date filters.
  • Added search with discipline and outcome filters to mobile Reports.
  • Added View and Edit to assets and reports in every list, not only downloads.
  • Improved document downloads in the client portal.
  • Replaced every dropdown with a searchable picker.
  • Added “New from this” to the Reports page, so a new report can start from a previous one.
  • Dated new inspections today and calculated the next-due date from the examination periodicity, rather than copying it from the previous report.
  • Added template options to hide the asset details block and to mark fields as asset-only, captured on the asset and printed on the certificate.
  • Added template options to start fresh inspections from the asset’s particulars with previous defects cleared, or to copy a previous report.
  • Added template options for conditional outcome rules and a printed line for empty sections.
  • Added report layout controls to hide the company name under the title, set a banner colour for each section and place the declaration directly above the signature.
  • Added bespoke report packs with new outcome wording, header controls and coloured reference categories for customer-specific forms.
  • Added a summary-to-findings flow for lift reports.
  • Fixed the report dialog crashing on desktop and mobile, and the final step of the mobile report wizard not displaying.

September 2026

Week of

21/09/2026–27/09/2026

  • Stopped earlier inspection answers from carrying automatically into unrelated new certificates.
  • Limited automatically filled answers to fields that belong to the selected report template.
  • Added an “Include additional fields” option, off by default, so inspectors can deliberately choose individual answers from earlier reports.
  • Kept unselected earlier answers, internal fields, duplicate dates, signatures and photographs out of the additional details section of PDFs.
  • Applied these protections to desktop reports, job inspections, mobile reports, and LOLER and custom certificates.
  • Replaced the single equipment-type list with Major and Minor asset types.
  • Limited Minor asset types to those belonging to the selected Major type, and cleared incompatible choices when the Major type changes.
  • Applied Major and Minor asset types to desktop and mobile equipment editing, Quick Inspect, new reports, QR sticker assignment and bulk imports.
  • Updated asset import templates and validation for the new asset types.
  • Filtered recent equipment choices by Major asset type.
  • Updated equipment settings to use the new asset-type terminology.
  • Fixed valid reports not appearing in a company’s Reports tab.
  • Restored document-only, summary and older job-linked reports to company report history.
  • Matched reports to companies through their equipment, jobs, sites and report details, while ensuring reports never link to another organisation.
  • Added separate loading, error and retry states to company Reports tabs, so a failed request no longer shows as “Reports (0)”.
  • Restored missing next-examination dates on LEV and COSHH examination reports.
  • Added the next-examination date to the LEV and COSHH catalogue template and its report particulars.
  • Updated linked member organisations’ LEV and COSHH templates while keeping their custom fields and inspection intervals.
  • Made PDFs show the entered due date first, fall back to the calculated next-inspection date and never print the date twice.
  • Added tracking-only staff, so owners can record qualifications for people who do not need a CertFlow account.
  • Added qualification dates, references, notes and supporting evidence for tracked staff.
  • Added “Active”, “Inactive” and “Left business” statuses, with archive and restore that keeps full history.
  • Made sure tracking-only staff do not take up a paid seat and cannot sign in, receive jobs, inspect equipment, sign certificates or meet job qualification requirements.
  • Kept tracked staff records visible to owners only.
  • Added tracked qualifications to the owner expiry-risk dashboard, with expiry notifications sent to owners only.
  • Added tracking-only and employment status to staff CSV exports.
  • Allowed bulk imports to identify staff by staff reference or engineer email, with checks for conflicts, missing references, invalid dates and duplicates.
  • Added custom report-number prefixes, which owners can turn on in Organisation settings.
  • Added prefix validation, including reserved values, and a live preview of the resulting report number.
  • Applied prefixes to future reports only, leaving existing report numbers unchanged.
  • Kept the numbering sequence running when a prefix is changed or turned off.
  • Kept Summary Reports on their own separate SUM numbering.
  • Supported custom prefixes on reports created offline in the mobile application.
  • Kept a permanent internal CERT reference for every report, returned alongside the public report number in integration responses.
  • Updated the in-application manuals to cover tracked staff, qualifications, expiry alerts, imports and report prefixes.
  • Updated the integration API documentation.

Week of

14/09/2026–20/09/2026

  • Added photographs to equipment records, with quick access from Jobs.
  • Added safe working load (SWL) to equipment details, imports, registers and certificates.
  • Added optional report-template matching by equipment type.
  • Added “Save and add another” when creating equipment, with a warning for duplicate serial numbers.
  • Made job equipment easier to review with clearer identity details, due-date indicators and inspection status.
  • Added a quick “Couldn’t inspect” action for individual job items.
  • Improved batch completion with clearer template choices and explanations when items cannot be included.
  • Added report completion for individual equipment items from mobile job details.
  • Added equipment selection when creating a job on mobile.
  • Added compact job-status filters for managers and owners on mobile.
  • Warned mobile users before leaving an inspection with unsaved changes.
  • Improved photograph uploads after returning from the camera.
  • Improved visit confirmation so authorised staff can complete the sign-off process.
  • Prevented previous inspection conclusions and dates from carrying into a new report.
  • Improved the consistency of equipment details and SWL across generated certificates.
  • Improved Asset Summary Report layout when signatures are not used.
  • Made application updates recover more smoothly when a page is already open.

Week of

07/09/2026–13/09/2026

  • Added a searchable, grouped standard-comments picker across report workflows.
  • Simplified comment setup so users can target all compatible reports, a discipline or a specific template selected by name.
  • Added photographs directly to existing reports, keeping the images attached to the correct certificate.
  • Added an optional report-approval workflow with review queues, bulk decisions, history and engineer approval controls.
  • Added customer and job scope-of-work records, with the current agreed scope included on certificates.
  • Streamlined asset creation so essential details appear first and additional information remains available when needed.
  • Added custom equipment-type requests with an approval and merge workflow.
  • Added search and due-date filters to the job asset picker.
  • Added the ability to create equipment during an inspection and include it in the current job.
  • Added a guided three-step visit-completion process covering site checks, time, mileage, follow-ups and customer sign-off.
  • Added downloadable and emailable visit-confirmation PDFs.
  • Added a formal “No Inspection” report with reasons and supporting notes.
  • Added structured site requirements including access, parking, PPE, inductions, RAMS and specialist-tool needs.
  • Added customer-visible site and company documents.
  • Added a guided customer welcome pack covering company, invoicing, contacts and site information.
  • Added customer terms acceptance with typed names and signatures.
  • Added purchase-order requirements and checks before invoice sending.
  • Added calendar invitations for scheduled visits, reschedules and cancellations.
  • Added emailed inspection confirmations with PDF attachments.
  • Added customer asset filters for due status, site and search.
  • Improved checks when saving jobs without equipment.
  • Improved report generation after application updates.
  • Improved invitations for people who already have an account.
  • Improved the consistency of issued certificates when jobs are updated.
  • Improved customer linkage for site-based equipment.
  • Improved long dropdowns and selection controls on smaller screens.
  • Improved equipment rendering and layout in specialist certificates.
  • Improved QR assignment for engineers.
  • Added automatic signatures, equipment lists and batch equipment creation to specialist workflows.
  • Required all editable placeholders to be completed before saving.
  • Guaranteed unique asset references during individual and batch creation.
  • Made report prefilling and optional photograph inclusion reliable.
  • Added clearer invitation statuses in Team and Clients, including accepted, expired and withdrawn.
  • Added options to resend, renew, copy or withdraw invitation links.
  • Made invitation acceptance clearer when someone is signed in with a different email address.
  • Added an organisation switcher for subcontractors who work with more than one organisation.
  • Improved equipment naming when creating a report, including names based on inspection answers.
  • Kept entered equipment details when changing a report template.
  • Added certificate-template controls for header details and declaration placement.
  • Added report numbers to PDF page footers.

Week of

31/08/2026–06/09/2026

  • Added a two-stage job-closing workflow, allowing completed work to move into an invoicing queue.
  • Added template-aware batch completion with full individual certificates.
  • Added the ability to combine all certificates from a job into one PDF.
  • Added filters for completing equipment by type or report template.
  • Added selected-site downloads for offline field work without requiring an existing job.
  • Improved mobile handling when a local record is unavailable by safely checking live data.
  • Expanded integration access to additional operational records with configurable permissions.
  • Unified asset creation and editing across the register, desktop dialogs and mobile application.
  • Added automatic equipment naming and asset-reference generation where enabled.
  • Added detailed locations, always-available zone selection and inline zone creation.
  • Added equipment-type-driven report-template selection.
  • Introduced a central standard-comments library for common findings and outcomes.
  • Improved Reports and Certificate Registry reliability.
  • Improved mobile synchronisation for large accounts.
  • Improved date handling for “Not tested” outcomes.
  • Improved customer sign-off fields and access-note visibility during inspections.
  • Improved next-due date consistency across seasonal clock changes.
  • Added QR scanning to dual-equipment examinations.
  • Added complete version history for report-template changes.
  • Improved handling of incomplete equipment records.

August 2026

Week of

24/08/2026–30/08/2026

  • Added an in-application end-user manual covering the main desktop and mobile workflows.
  • Added template duplication and a clear retirement process for templates no longer in use.
  • Expanded and strengthened the built-in statutory template catalogue.
  • Added a Work at Height Equipment inspection template.
  • Added site addresses and zones to customer portal equipment views.
  • Added configurable colours to individual select and multi-select answers.
  • Added tabular Asset Summary Reports with per-row signatures.
  • Added zone mapping to asset imports.
  • Added checklist searching and batch completion for job equipment.
  • Added automatic next-examination dates.
  • Added job-specific examination locations to certificates.
  • Introduced a dedicated “Scrapped” equipment status.
  • Standardised dates across generated PDF documents.
  • Improved large import updates so they no longer appear to stall.
  • Added additional inspection templates for overhead cranes, fall protection, playground equipment, steam plant and storage racking.
  • Replaced open self-registration with a managed account-request journey.
  • Required engineer names and examination types on applicable reports.

Week of

17/08/2026–23/08/2026

  • Added branded workspaces for connected organisations.
  • Added tools for creating and managing linked member organisations.
  • Improved historic-report protection through immutable report snapshots.
  • Added the ability to promote organisation templates into a shared template library.
  • Improved template assignment with organisation search and clearer assignment controls.
  • Added sequential category numbering and support for findings spanning multiple categories.
  • Added a detailed LEV and COSHH examination template.
  • Added Skip, Update and Error strategies for duplicate CRM imports.
  • Added document uploads against customers, sites and equipment.
  • Added tables, grouped grids and conditional field visibility to the self-service template builder.
  • Added organisation-level discipline management and an expanded built-in template catalogue.
  • Added more statutory templates across lifting, pressure, work-at-height and general safety workflows.
  • Improved application and portal performance.
  • Improved mobile QR links, application updates and template visibility.
  • Added QR scanning directly to Jobs for engineers and subcontractors.
  • Added camera and Assign QR controls to equipment rows.
  • Added page refresh controls and reset pagination when filters change.
  • Expanded editable specialist-report fields and their PDF output.

Week of

10/08/2026–16/08/2026

  • Improved technical-symbol rendering on certificates.
  • Improved equipment-zone retention when duplicating or reassigning assets.
  • Added a structured layout to the standard PAT report.
  • Added mobile report deletion for authorised users.
  • Added an organisation-level control for customer portal availability.
  • Improved text containment within imported PDF overlays.
  • Delivered broad application performance improvements, including faster loading of dashboards, companies and large lists.
  • Added a new lifting and hoist examination template with category-based routing.
  • Added versioned report-template assignments and bulk assignment to organisations.
  • Added automatic image compression for new and existing photographs.
  • Added configurable Asset Register columns and a dedicated plant-number field.
  • Added declaration boxes, tables and grouped grids to the report-template builder.
  • Extended Asset Register column preferences to customer and site views.
  • Added serial numbers to equipment displayed within Jobs.
  • Removed duplicate lifting-examination records.

Week of

03/08/2026–09/08/2026

  • Expanded report-template support for complex conditional forms.
  • Added multiple visibility rules so fields and sections can respond to several answers.
  • Improved the maintainability and consistency of advanced statutory templates.
  • Added dual-equipment reports to the approval queue with a complete preview.
  • Improved report-view controls and dual-equipment report deletion.

Week of

27/07/2026–02/08/2026

  • Added a comprehensive BS 7671 Electrical Installation Condition Report.
  • Added the ability to combine selected certificates into a single summary report.
  • Added equipment-zone information to lifting reports.
  • Improved mobile report visibility for authorised colleagues.

July 2026

Week of

20/07/2026–26/07/2026

  • Added a detailed Fire Door inspection template with multi-select findings.
  • Standardised UK date formatting and improved certificate presentation.
  • Allowed organisations to hide unused disciplines from creation forms.
  • Added end-of-inspection outcome selection to the mobile report wizard.
  • Added configurable visibility for make, model and serial-number fields.
  • Added report-template snapshots so historic reports retain their original structure.
  • Added a rapid “Quick Inspect” workflow for creating equipment, certifying it and moving directly to the next item.
  • Added combined multi-unit reporting for high-volume fire-equipment inspections.
  • Added a detailed fire-service schedule.
  • Added mobile report editing and date-based report searching.
  • Added stored certificate copies and integration access to report data and PDFs.
  • Improved fire-equipment details and certificate formatting.
  • Added multi-select equipment pickers and notes to sites.
  • Added bulk examination-date entry and pagination controls.
  • Improved report editing permissions and equipment prefilling.

Week of

13/07/2026–19/07/2026

  • Released the new PUWER inspection template across the applicable reporting workflow.
  • Improved the supporting statutory wording and certificate layout.
  • Added searchable customer and site selectors and an Overdue filter.
  • Improved organisation logos, addresses and dialog positioning in reports.
  • Reduced the size of existing photographs and compressed new uploads in the browser.

Week of

06/07/2026–12/07/2026

  • Added RAMS packs for lifting operations, servicing and general industrial work.
  • Added bulk certificate generation from the Asset Register.
  • Added “New from this report” to prefill a new inspection from a previous report.
  • Introduced a 14-day trial journey with payment setup and advance reminders.
  • Allowed QR stickers to be unassigned and returned to circulation.
  • Added application-version information and update prompts for older installed sessions.
  • Added a searchable Companies area to the mobile application.
  • Added automatic contact creation when customer portal access is granted.
  • Added asset deletion for authorised managers.
  • Added free-text manufacture dates across lifting-equipment reports.
  • Added a comprehensive PUWER inspection template.
  • Improved serial numbers, subcontractor signatures, customer invitation emails and billing messages.
  • Expanded the specialist Report of Thorough Examination with validated load units, outcomes and certificate wording.
  • Added batch specialist examinations and combined certificates.
  • Mapped completed specialist-report fields back to equipment records.
  • Added sequential specialist report numbers and searchable selectors.

Week of

29/06/2026–05/07/2026

  • Launched the Android field application with offline data access.
  • Added offline-capable job inspections, photo capture and automatic certificate creation.
  • Added dedicated pressure-system examination and written-scheme templates.
  • Added job timers, multiple time entries and manual hour recording.
  • Added the ability to reopen completed jobs.
  • Introduced a restricted subcontractor workspace showing only assigned active jobs.
  • Allowed engineers to correct equipment identity details while completing an inspection.
  • Added report-level photographs and automatic competent-person details.
  • Added scan-to-bind QR assignment.
  • Added faster equipment searching on mobile.
  • Added searchable site selection and equipment photo galleries.
  • Added customer and site browsing to the mobile application.
  • Added an Images field to the report-template builder.
  • Added ladder inspection qualifications to the qualification catalogue.
  • Introduced an “Unassigned” area for equipment without a company or site.
  • Improved job equipment, report photographs, organisation logos and mobile completion controls.
  • Improved content layout on smaller mobile screens.

June 2026

Week of

22/06/2026–28/06/2026

  • Introduced a refreshed visual design across the sign-in journey and main application.
  • Made screens more compact and efficient while preserving readability.
  • Improved loading indicators, notifications and page transitions.
  • Improved the mobile navigation and full-screen inspection experience.
  • Improved checklist scrolling when completing equipment items.
  • Improved sidebar scrolling and mobile layouts.
  • Improved the clarity and consistency of success and error messages.
  • Added dual-equipment examinations with dedicated forms, previews and PDF certificates.
  • Integrated dual-equipment reports with approvals, Jobs and site maps.
  • Added dual-equipment report downloads and completion workflows.
  • Reduced generated PDF file sizes.
  • Improved zone searching and equipment-type filtering.

Week of

15/06/2026–21/06/2026

  • Added configurable organisation colours and website details to certificate headers.
  • Improved certificate layouts for long titles, declarations and completion notes.
  • Added a detailed Passenger and Goods Lift examination template.
  • Added editable inspection dates for legitimate backdated reporting.
  • Improved custom report layouts so they follow the organisation’s branding.
  • Improved subscription, payment and account-status handling.
  • Improved certificate spacing and text wrapping.
  • Added searchable zones and zone filters across equipment workflows.
  • Added combined Summary Reports and report previews to the All Reports area.
  • Improved attachments and links between multi-item reports and their equipment.
  • Added serial-number and asset-number searching.

Week of

08/06/2026–14/06/2026

  • Significantly improved asset importing, including common column-name recognition and more reliable duplicate detection.
  • Added faster handling for large imports and larger asset registers.
  • Added faster asset searching, filtering, pagination and accurate due-soon counts.
  • Added interactive import summaries that filter the preview when selected.
  • Added organisation contact details to Settings and generated certificates.
  • Added customer assets and quick site creation to the customer record.
  • Introduced configurable job pipeline stages and a customer-first job form.
  • Added inline job-stage editing.
  • Added photographs to communication log entries.
  • Added manual timesheet entries and report creation from individual job items.
  • Improved the ordering of numbered equipment within jobs.
  • Improved job completion when no equipment is attached.
  • Added site-level filtering to customer portal access.
  • Added lifting examinations to equipment history.
  • Improved sign-in reliability.

Week of

01/06/2026–07/06/2026

  • Added an administrator-led customer account creation workflow.
  • Restored zones and inspection information when editing equipment.
  • Added Statutory Inspection previews to the approval queue.
  • Restored saved photographs when editing reports.
  • Improved company and site visibility for each organisation.

May 2026

Week of

25/05/2026–31/05/2026

  • Added a dedicated mobile asset page with equipment details and QR functionality.
  • Improved QR sticker assignment and scanning reliability.
  • Improved PDF viewer sizing and usability.
  • Improved mobile presentation of equipment information.
  • Added free-text equipment types and improved configurable expansion fields.
  • Improved QR scanner input handling.

Week of

18/05/2026–24/05/2026

  • Added the ability to create equipment directly from a site.
  • Introduced a broader library of UK standards-aligned inspection templates.
  • Added dedicated zone management within sites and asset imports.
  • Launched a guided welcome journey for new organisations.
  • Added sample records, coached empty states and an interactive product tour.
  • Introduced welcome emails and reminders for incomplete setup.
  • Made Settings tabs directly linkable for easier navigation and support.
  • Improved report and job-number reliability.
  • Added a restricted subcontractor role with focused navigation and permissions.
  • Added direct report-photograph downloads.
  • Extended bulk actions across every supported report type.

Week of

11/05/2026–17/05/2026

  • Improved organisation setup and discipline selection.
  • Strengthened invitation, sign-in and password-reset journeys.
  • Improved the reliability of emailed notifications.
  • Improved direct links to pages within the application.
  • Improved the initial setup of CRM, finance and customer-management areas.
  • Made certificate wording respond to the selected examination interval.
  • Copied configurable fields when duplicating equipment.
  • Allowed organisation members to create zones.
  • Added automatic asset IDs during duplication and manual creation.
  • Added Asset Name and Type columns to equipment lists.

Week of

04/05/2026–10/05/2026

  • Added photo evidence to individual inspection questions.
  • Added automatic engineer signatures and competent-person details to reports.
  • Introduced report editing from the Reports area.
  • Added image fields to the report-template builder.
  • Added QR sticker inventory and assignment management.
  • Improved photograph sizing and compression within PDF certificates.
  • Enhanced site floorplans and equipment-location views.
  • Improved photograph reliability on certificates.
  • Expanded a specialist Report of Thorough Examination across forms, PDFs, registers and filters.
  • Added editable report prompts with required-field validation.
  • Added examination intervals, expiry information and automatic report numbering.
  • Added manual site and zone entry to specialist reports.
  • Added equipment sorting, report-number searching and duplicate-number protection.
  • Added What3Words locations for fixed equipment.

Week of

27/04/2026–03/05/2026

  • Added site zones for more precise equipment placement and importing.
  • Added report creation and editing to the mobile experience.
  • Introduced team invitations and account-creation workflows.
  • Added email notifications for invitations and important workflow updates.
  • Improved job and CRM importing, including separate worksheets for different record types.
  • Improved record visibility when organisations are removed.
  • Added manufacture dates and additional-item information to specialist lifting reports.
  • Added organisation website and compliance details to report headers.
  • Added complete Excel export for large asset registers.
  • Improved report titles and asset-export totals.

April 2026

Week of

20/04/2026–26/04/2026

  • Launched V2 of the platform.
  • Introduced job creation, scheduling, recurring work and engineer inspection workflows.
  • Added configurable inspection templates, dynamic fields, photo evidence and branded PDF certificates.
  • Added Quotes, Invoices, rate cards, timesheets, mileage, materials and aged-debt reporting.
  • Launched the Compliance dashboard, Certificate Registry, qualification tracking and Skills Matrix.
  • Added QR asset identification, equipment custody tracking, floorplans and mapped asset locations.
  • Introduced the customer portal for job requests, assets, certificates and account access.
  • Added professional networking features including messaging, job opportunities, forums, events and reviews.
  • Introduced lead-management tools, public company pages and conversion tracking.
  • Added mobile layouts, installable web-app support, guided onboarding and accessibility improvements.
  • Added manual zone creation and editing during equipment and inspection workflows.
  • Added editing for Statutory Inspection reports.
  • Improved multi-file photograph uploads and access handling.
  • Made equipment types searchable with a free-text option.
  • Added serial numbers to equipment lists.

Week of

13/04/2026–19/04/2026

  • Added postcode display and postcode-area grouping to Jobs.
  • Added archived-record filtering.
  • Added Fire Fighting Equipment reports, a Fire Alarm Service Worksheet and an Extinguisher Work Card.
  • Improved offline working, including reliable syncing and photograph capture.
  • Added secondary engineers to Jobs.
  • Added organisation-specific asset-number generation and editable equipment types.
  • Added batched exports for large asset registers.
  • Added manual zone entry during equipment creation.
  • Added legacy inspection dates and results to asset imports.
  • Added a Forklift inspection template.
  • Added job zone filtering and company filtering in the Asset Register.
  • Standardised displayed dates across the application.
  • Added report auto-completion and clearer application update information.
  • Improved Fire Alarm service controls.
  • Improved site selection, photograph uploads and certificate text layout.

Week of

06/04/2026–12/04/2026

  • No significant customer-facing release was recorded during this week.

Week of

30/03/2026–05/04/2026

  • Enabled all applicable product modules automatically during organisation setup.

March 2026

Week of

23/03/2026–29/03/2026

  • Added Pressure Systems examinations, Emergency Lighting tests and Ventilation Surveys.
  • Added Fire Risk Assessments, F-Gas inspections and Boiler inspections.
  • Added equipment custody with check-out, check-in, overdue checks and custody history.
  • Added custody navigation with site and zone filters.
  • Expanded QR scanning into a dedicated Scan Action screen with a mobile scanner button.
  • Added site zone management.
  • Added configurable fields for each equipment discipline.
  • Added a builder for equipment-type fields.
  • Added configurable-field support to spreadsheet imports.
  • Added discipline filters to the Asset Register.
  • Connected supported report types to site-map pins and improved their appearance.

Week of

16/03/2026–22/03/2026

  • Improved the mobile header and logo display.
  • Added clickable What3Words locations to specialist reports.
  • Enabled report generation from site-map pins.
  • Added a mobile-safe PDF downloader.
  • Improved specialist report fields, serial-number handling and certificate layouts.
  • Improved lifting, fire and Fire Door dialogs on mobile.
  • Made Fire Door, Roof Inspection and specialist reports available from Jobs.
  • Updated the welcome journey.

Week of

09/03/2026–15/03/2026

  • Improved inspection labels, fields, PDF logo scaling and certificate spacing.
  • Made Jobs an organisation-controlled module.
  • Improved mobile dialogs and form sizing across the application.
  • Added company and site importing with flexible record matching.
  • Added automatic asset IDs during report creation.
  • Added a Roof Inspection template with prefilling, editing and report output.
  • Added full customer and site details to Roof Inspection PDFs.
  • Improved Job Report fault fields.

Week of

02/03/2026–08/03/2026

  • Integrated Fire Alarm inspections throughout the application.
  • Added Fire Alarm report controls, PDFs and next-service-date handling.
  • Added the Fire Door Inspection template with checklist notes and findings.
  • Added dynamic custom fields.
  • Introduced the Jobs area and job creation.
  • Improved zone filtering and batch handling during asset imports.
  • Added the Statutory Inspection workflow with photographs and template integration.
  • Added automatic previous and next examination dates.

Week of

23/02/2026–01/03/2026

  • Added zone-level access control.
  • Added Pendant to electrical equipment choices.
  • Improved equipment, address and report prefilling for specialist examinations.
  • Improved Service Report equipment information and result controls.
  • Added Fire Alarm inspections.
  • Added Fire Alarm certificate styling and PDF presentation.
  • Improved technical status labels in PDFs.
  • Improved application update reliability.

February 2026

Week of

16/02/2026–22/02/2026

  • Improved asset-detail prefilling and RAMS emailing.
  • Added organisation-controlled modules and feature settings.
  • Made lifting reports respond to enabled organisation modules.
  • Added a more compact application interface.
  • Added the Fire Reports area and Fire Extinguisher inspections.
  • Added health and safety and HVAC inspection templates.
  • Added interactive site maps with a full-screen view.
  • Added QR routes, scanning and public scan actions.
  • Improved QR lookup reliability and standardised equipment descriptions.

Week of

09/02/2026–15/02/2026

  • Added confirmation before deleting a site.
  • Added XLS asset importing and improved import validation.
  • Added reusable defect-selection dialogs.
  • Improved organisation-logo persistence and refresh behaviour.
  • Added anchor-point results to specialist examinations.
  • Improved photograph embedding in PDFs.
  • Added structured manual equipment entry.
  • Renamed Breakdown Report to Job Report.
  • Improved the Job Report layout and site selection.

Week of

02/02/2026–08/02/2026

  • Expanded report and asset duplication across report types.
  • Increased the permitted organisation-logo file size.
  • Added full organisation data export.
  • Added storage usage information for photographs and reports.
  • Improved photograph handling and quick asset filters.
  • Improved organisation-logo loading.
  • Improved template permissions and deletion handling.
  • Added editing for Declarations of Conformity.
  • Added a specialist Report of Thorough Examination with defect selection, safety results and editing.
  • Added organisation branding and footers to specialist certificates.
  • Added equipment type and location selection.

Week of

26/01/2026–01/02/2026

  • Expanded the custom-template field types.
  • Added broader site-address support to reports.
  • Restricted organisation Settings to owners.
  • Improved multi-item LOLER asset links.
  • Added the welcome-email workflow.
  • Improved RAMS addresses, logos and job-number formatting.
  • Added report generation from an existing asset with prefilled data.
  • Added asset duplication and improved report and asset dialogs.
  • Expanded custom and restricted template visibility controls.
  • Added N/A answers and improved checklist controls to Service Reports.
  • Added bulk Service Report export.
  • Added Google sign-in.
  • Improved LOLER equipment descriptions and organisation details.

January 2026

Week of

19/01/2026–25/01/2026

  • Embedded report photographs in PDFs and attached generated PDFs to emails.
  • Added recipient selection to report previews.
  • Added complete site addresses to PDFs.
  • Expanded report approval with manager auto-approval, viewing and editing.
  • Added specialist and RAMS previews to the approval queue.
  • Added early offline support to the installable web application.
  • Added company, site and equipment photograph galleries.
  • Improved attachment previews.
  • Improved loading performance across large lists.
  • Added a new welcome page.
  • Expanded custom-report branding, field support and builder usability.

Week of

12/01/2026–18/01/2026

  • Added zone filtering to the Asset Register.
  • Added multi-item LOLER certificates to All Reports and updated linked assets after examination.
  • Added authorised report deletion.
  • Added the first report-approval workflow and approval status on generated records.
  • Added restricted templates and organisation-level template access.
  • Added a Crane Wheel Wear inspection template.
  • Added a specialist Report of Thorough Examination with previews and report-register integration.
  • Added automatic company and site details to specialist reports.
  • Linked custom reports back to their inspected assets.
  • Improved restricted-template access for non-administrator users.

Week of

05/01/2026–11/01/2026

  • Made report templates available to organisation administrators.
  • Added report generation from custom templates with organisation information and branding.
  • Integrated custom reports throughout report registers and views.
  • Expanded the template builder with additional field types and drag-and-drop ordering.
  • Improved asset imports with date and status handling and duplicate detection.
  • Added inspection-result filtering.
  • Added report editing and duplication.
  • Added asset duplication with prefilled company and site details.
  • Added asset subtypes, subtype importing and subtype filters.
  • Separated company, site and zone information in exports.
  • Added multi-item LOLER examinations.
  • Improved multi-item certificate layout and scrolling.
  • Added searchable company and conformity-recipient selectors.
  • Improved Declaration of Conformity previews and downloads.
  • Improved signature backgrounds and certificate layouts.

Week of

29/12/2025–04/01/2026

  • Added the first report-template builder.
  • Added signature pads to custom report templates.

December 2025

Week of

22/12/2025–28/12/2025

  • Added asset-ID and model-field searching to the Asset Register.
  • Improved customer permissions for adding equipment.
  • Added in-application attachment viewing.

Week of

15/12/2025–21/12/2025

  • Improved organisation logo rendering and RAMS previews.
  • Automatically filled organisation information for invited users.
  • Added customer asset visibility controls and expanded customer navigation.
  • Restricted customer report visibility to assigned records.
  • Added asset attachments.
  • Added a direct dashboard link to the Asset Register.
  • Improved asset searching by asset ID and included failed equipment in relevant searches.
  • Improved customer report filtering.
  • Removed nested scrollbars and improved zone and asset editing.

Week of

08/12/2025–14/12/2025

  • Added the password-reset journey.
  • Added a dedicated Support area with emailed support requests.
  • Improved certificate and RAMS PDF formatting and logo sizing.
  • Added automatic RAMS emailing after creation.
  • Improved password-change permissions.

Week of

01/12/2025–07/12/2025

  • Made the main application screens mobile-friendly, including safe-area support for notched devices.
  • Replaced report result radio buttons with clearer controls.
  • Added automatic site creation during LOLER report generation.
  • Added RAMS and report emailing, including direct sending from previews.
  • Improved organisation Team settings.
  • Added self-service password changes and authorised user deletion.
  • Improved the customer dashboard, customer sites and clickable statistics.
  • Improved asset-import matching, date parsing and status normalisation.
  • Made the overdue dashboard statistic directly navigable.
  • Improved handling for equipment without a site.
  • Improved team access, permissions and organisation assignment.

November 2025

Week of

24/11/2025–30/11/2025

  • Added editable role permissions and clearer client access restrictions.
  • Added ZIP export for reports and filtering and export for assets.
  • Improved dashboard layout and loading performance.
  • Improved previews and downloads across LOLER, PUWER, RAMS, Breakdown and Conformity reports.
  • Launched the customer portal with customer sites, zones, equipment and certificates.
  • Added customer report filters, status and due-date information.
  • Added asset-history viewing.
  • Added the Service Report workflow with viewing, editing, downloading and organisation branding.
  • Added separate workspaces for each organisation.
  • Added organisation-controlled access to report photographs.
  • Added guided organisation onboarding.
  • Added bulk asset importing with previews, inspection data and duplicate and date checks.
  • Added the installable web application.
  • Added asset creation from the Asset Register and support for equipment without a site.
  • Improved onboarding, sign-out and organisation-setting reliability.

Week of

17/11/2025–23/11/2025

  • Added persistent organisation settings and feature controls.
  • Added organisation logo uploads and branding to generated PDFs.
  • Built the LOLER reporting workflow with automatic identifiers, photographs and signatures.
  • Added organisation invitations and user password management.
  • Consolidated reports into the All Reports area.
  • Added cross-page search, pagination and company, site and report filters.
  • Added PUWER report creation, saving, viewing and editing.
  • Improved LOLER certificate layouts and photograph reliability.
  • Added RAMS and reports to company and site views.
  • Added the revised Breakdown Report template and organisation header.
  • Improved links between assets, sites, inspections and reports.
  • Improved report labelling and retrieval.

Week of

10/11/2025–16/11/2025

  • Named the product CertFlow.
  • Added asset sub-locations.
  • Added asset editing and pagination.
  • Improved the inspections display and moved inspection details into clearer dialogs.
  • Introduced the first LOLER certificate output.
  • Improved site-count labelling.

Week of

03/11/2025–09/11/2025

  • Connected the dashboard to live organisation data.
  • Added administrator-led user creation and management.
  • Added site assignments for users.
  • Improved user navigation, loading states and access displays.

Week of

27/10/2025–02/11/2025

  • Added site creation, editing and detailed site views.
  • Added site-specific report filtering.
  • Added asset creation and selection within sites and reports.
  • Added asset viewing, editing, deletion, notes and documents.
  • Added company-wide asset views.
  • Introduced the All Reports register with collapsible sections.
  • Added report viewing, downloading, printing and emailing.
  • Added the Breakdown Report workflow with asset linking, branding and date handling.
  • Added the Declaration of Conformity workflow.
  • Added inspection results to reports.
  • Added RAMS generation from templates, including job numbers, distribution lists, method statements and risk assessments.
  • Added RAMS previews, saving, emailing and company and site visibility.
  • Improved RAMS pagination, colours, logos and risk-assessment tables.
  • Added dashboard report statistics and corrected active-site totals.
  • Improved report generation on mobile.

October 2025

Week of

20/10/2025–26/10/2025

  • Launched the inspection and asset-management platform.
  • Added sign-in and organisation setup.
  • Added company creation, viewing and editing.
  • Added sites and company and site contact information.
  • Introduced the first dashboard statistics.
  • Improved the Companies area and made company records directly accessible.
  • Improved company-page and dashboard displays.

See how CertFlow handles an inspection job

A 30-minute demo can cover scheduling, field inspection and the issued report using an example from your work.

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