Track tickets, IOSH certificates and competencies before they expire.
Manage engineer competencies, IOSH and trade qualifications, with expiry alerts that stop unqualified work being scheduled.
Quick answer
Competency and training compliance means proving that people doing safety-critical or regulated work have the skills, knowledge, experience and current certificates needed for the task. It is not one single regulation; competence runs through health and safety law, HSE guidance, statutory inspection regimes and employer duties.
The employer is responsible for making sure workers are competent, trained and supervised for the work they do. For higher-risk or statutory work, managers must check the person has the right qualification, experience and authorisation before assigning the job.
Training and competence should be checked before assignment and reviewed whenever roles, risks or legal requirements change. Certificates, tickets and trade qualifications should be refreshed before expiry, with extra supervision where competence is still developing.
Keep qualification certificates, IOSH and trade training records, expiry dates, competency matrices, authorisations, induction records, refresher evidence and supervision notes. Evidence should show who was competent for which discipline, at what date, and when revalidation is due.
CertFlow stores every engineer ticket, IOSH certificate, qualification and competence tag in one matrix. Scheduling can warn before expiry and block work being assigned to someone without the required discipline competence, keeping training records connected to real jobs.
The duty
Employers must ensure work is carried out by competent people. Lapsed tickets and missing qualifications are a common audit failure, and a real safety risk.
CertFlow holds every engineer’s qualifications, IOSH certificates and tickets, warns you before they lapse, and prevents jobs being assigned to anyone not qualified for the discipline.
Your legal duties
Employers must ensure work is carried out by competent people who have the training, knowledge and experience needed for the task and its risks.
Health and safety and task-specific training must be provided on recruitment and updated as risks or roles change, with refresher training where competence can lapse over time.
Employers should keep records of qualifications, training and competencies, and be able to demonstrate that those doing the work were competent to do it.
Adequate supervision must be provided, particularly for new, young or less experienced workers while they build competence.
How CertFlow handles it
Competency & Training runs on the same platform as every other discipline, so the workflow, the registry and the audit trail are identical, whatever your team inspects.
A built-in Competence management report template, plus a drag-and-drop builder and bespoke PDF overlay for any client-specific form.
Put every competency & training asset on a recurring examination cycle. CertFlow generates the jobs and warns you before anything falls due.
Readings, photos and signatures are captured in the field on mobile, fully offline, and sync the moment a connection returns.
Every competency & training certificate is filed in a searchable, exportable compliance registry with a full timestamped history.
From the field
The defects and gaps that come up again and again on competency & training inspections, the ones a good system helps you catch before an auditor does.
Why it matters
Competence runs through almost every health and safety regulation. Where an unqualified or out-of-ticket person carries out statutory work, the resulting inspection or certificate can be challenged, and the duty holder is exposed to enforcement and invalidated compliance.
Free download: the Competency & Training duty-holder guideQuestions
Statutory examinations and safety-critical work must be carried out by competent people. Lapsed tickets and missing qualifications are a common audit failure and a genuine safety risk.
Qualifications, certificates and tickets, the dates they were achieved and when they expire, and the competencies each person holds for the work they do.
CertFlow holds every engineer qualification, IOSH certificate and ticket, warns you before they lapse, and prevents jobs being assigned to anyone not qualified for the discipline.
Yes. Scheduling checks competencies, so a job cannot be assigned to someone whose qualification for that discipline has expired or is missing.
Yes. Every certificate and ticket carries its expiry date, with alerts before it lapses and an at-a-glance view of the competencies at risk across the team.
Further reading
What the law expects you to prove about competence, and how to keep training and qualification records that stand up.
References
Links to primary UK legislation and official regulator guidance. CertFlow is independent and not affiliated with these bodies.
Related disciplines
Workplace inspections, audits and checklists on a recurring schedule.
Build, approve and issue risk assessments and method statements in minutes.
Right-to-work, working time and people records, linked to the field team.
See it on your data
We'll set up a live environment with your asset types and branding, then walk you through a Competence management job end to end.
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