Track tickets, IOSH certificates and competencies before they expire.
Manage engineer competencies, IOSH and trade qualifications, with expiry alerts that stop unqualified work being scheduled.
The duty
What Competency & Training compliance involves.
Employers must ensure work is carried out by competent people. Lapsed tickets and missing qualifications are a common audit failure, and a real safety risk.
CertFlow holds every engineer’s qualifications, IOSH certificates and tickets, warns you before they lapse, and prevents jobs being assigned to anyone not qualified for the discipline.
Your legal duties
What the regulations require.
Ensure workers are competent
Employers must ensure work is carried out by competent people who have the training, knowledge and experience needed for the task and its risks.
Provide training and refreshers
Health and safety and task-specific training must be provided on recruitment and updated as risks or roles change, with refresher training where competence can lapse over time.
Keep records of competence
Employers should keep records of qualifications, training and competencies, and be able to demonstrate that those doing the work were competent to do it.
Provide adequate supervision
Adequate supervision must be provided, particularly for new, young or less experienced workers while they build competence.
How CertFlow handles it
From due date to defensible certificate.
Competency & Training runs on the same platform as every other discipline, so the workflow, the registry and the audit trail are identical, whatever your team inspects.
Ready-to-issue templates
A built-in Competence management report template, plus a drag-and-drop builder and bespoke PDF overlay for any client-specific form.
Automatic scheduling
Put every competency & training asset on a recurring examination cycle. CertFlow generates the jobs and warns you before anything falls due.
Captured on site, offline
Readings, photos and signatures are captured in the field on mobile, fully offline, and sync the moment a connection returns.
Audit-ready proof
Every competency & training certificate is filed in a searchable, exportable compliance registry with a full timestamped history.
From the field
What inspectors commonly find.
The defects and gaps that come up again and again on competency & training inspections, the ones a good system helps you catch before an auditor does.
- Qualifications and tickets that have quietly lapsed
- No single record of who is competent to do what
- Certificates held on personal devices rather than centrally
- People assigned to work they are not currently qualified for
- Refresher and revalidation training overdue
Why it matters
Penalties & enforcement.
Competence runs through almost every health and safety regulation. Where an unqualified or out-of-ticket person carries out statutory work, the resulting inspection or certificate can be challenged, and the duty holder is exposed to enforcement and invalidated compliance.
Free download: the Competency & Training duty-holder guideQuestions
Competency & Training on CertFlow, answered.
Why does competency matter for compliance?
Statutory examinations and safety-critical work must be carried out by competent people. Lapsed tickets and missing qualifications are a common audit failure and a genuine safety risk.
What records should be kept for training and competence?
Qualifications, certificates and tickets, the dates they were achieved and when they expire, and the competencies each person holds for the work they do.
How does CertFlow manage competency?
CertFlow holds every engineer qualification, IOSH certificate and ticket, warns you before they lapse, and prevents jobs being assigned to anyone not qualified for the discipline.
Can CertFlow stop unqualified work being scheduled?
Yes. Scheduling checks competencies, so a job cannot be assigned to someone whose qualification for that discipline has expired or is missing.
Does CertFlow track expiry dates?
Yes. Every certificate and ticket carries its expiry date, with alerts before it lapses and an at-a-glance view of the competencies at risk across the team.
Further reading
Guides and reference for competency & training.
Guide to Competency and Training Records
What the law expects you to prove about competence, and how to keep training and qualification records that stand up.
References
Competency & Training: official sources
- Health and Safety at Work etc. Act 1974legislation.gov.uk
- Management of Health and Safety at Work Regulations 1999legislation.gov.uk
Links to primary UK legislation and official regulator guidance. CertFlow is independent and not affiliated with these bodies.
Related disciplines
Often run alongside Competency & Training.
General Health & Safety
Workplace inspections, audits and checklists on a recurring schedule.
RAMS
Build, approve and issue risk assessments and method statements in minutes.
HR & People Compliance
Right-to-work, working time and people records, linked to the field team.
See it on your data
Run your first competency & training report in the demo.
We'll set up a live environment with your asset types and branding, then walk you through a Competence management job end to end.