Extinguishers, alarms, emergency lighting and fire doors, serviced and signed off.
Run fire safety servicing and risk assessments to RRO 2005, BS 5306, BS 5839 and BS 5266, with recurring schedules and instant certificates.
The duty
What Fire Safety compliance involves.
The Regulatory Reform (Fire Safety) Order 2005 places a legal duty on the responsible person to carry out a fire risk assessment and maintain fire-safety provisions. Servicing of extinguishers (BS 5306), alarms (BS 5839) and emergency lighting (BS 5266) underpins that duty.
CertFlow runs every fire asset on a service schedule, captures monthly and annual checks on mobile, and produces the certificates that prove the building is protected.
Your legal duties
What the regulations require.
Fire risk assessment
The responsible person must carry out a suitable and sufficient fire risk assessment, record it in full, and keep it under review. Since October 2023 the assessment must be written down regardless of the size of the business.
Maintain fire-safety provisions
Fire detection and alarm systems, emergency lighting, extinguishers, fire doors and signage must be kept in efficient working order, with servicing to the relevant British Standards.
Means of escape and emergency plan
Escape routes and exits must be kept clear, adequate and clearly signed, and an emergency plan put in place with evacuation procedures, drills and staff training.
Records and competent assistance
Records of assessments, servicing, tests and training must be kept, and a competent person appointed to help the responsible person meet their fire-safety duties.
How CertFlow handles it
From due date to defensible certificate.
Fire Safety runs on the same platform as every other discipline, so the workflow, the registry and the audit trail are identical, whatever your team inspects.
Ready-to-issue templates
A built-in RRO 2005 report template, plus a drag-and-drop builder and bespoke PDF overlay for any client-specific form.
Automatic scheduling
Put every fire safety asset on a recurring examination cycle. CertFlow generates the jobs and warns you before anything falls due.
Captured on site, offline
Readings, photos and signatures are captured in the field on mobile, fully offline, and sync the moment a connection returns.
Audit-ready proof
Every fire safety certificate is filed in a searchable, exportable compliance registry with a full timestamped history.
From the field
What inspectors commonly find.
The defects and gaps that come up again and again on fire safety inspections, the ones a good system helps you catch before an auditor does.
- A fire risk assessment that is missing, generic or never reviewed
- Fire doors wedged open, damaged, or missing intumescent seals
- Emergency lighting that fails its monthly or annual duration test
- Extinguishers out of service date, undersized or wrongly sited
- Alarm and detection faults left unresolved on the panel
Why it matters
Penalties & enforcement.
Fire safety is enforced by the local fire and rescue authority under the Regulatory Reform (Fire Safety) Order 2005. Failings can bring enforcement and prohibition notices, prosecution, unlimited fines and, in the most serious cases, imprisonment.
Free download: the Fire Safety duty-holder guide HR Fire & Safety 24,000 assets managed on CertFlowQuestions
Fire Safety on CertFlow, answered.
Who is the responsible person under the Fire Safety Order?
Usually the employer, building owner, landlord or managing agent who has control of the premises. In multi-occupied buildings there can be more than one responsible person, who must cooperate and coordinate with each other.
How often should fire safety equipment be serviced?
Extinguishers are serviced annually under BS 5306, fire alarms quarterly and annually under BS 5839, and emergency lighting has a monthly function test and an annual full-duration test under BS 5266. Fire doors should be checked at least every six months.
Does the fire risk assessment have to be written down?
Yes. Since the Fire Safety (England) Regulations came into force in October 2023, all responsible persons must record their fire risk assessment in full, whatever the size of the premises.
How does CertFlow handle fire safety compliance?
CertFlow runs every fire asset on a service schedule, captures monthly and annual checks on mobile, stores the fire risk assessment, and produces the certificates that prove the building is protected.
Can CertFlow track fire doors?
Yes. Fire doors are held as assets with their own inspection schedule and history, so quarterly and six-monthly checks are logged and evidenced.
Further reading
Guides and reference for fire safety.
Duty Holder’s Guide to Fire Safety (RRO 2005)
What the Regulatory Reform (Fire Safety) Order 2005 requires of the responsible person, in plain English.
References
Fire Safety: official sources
Links to primary UK legislation and official regulator guidance. CertFlow is independent and not affiliated with these bodies.
Related disciplines
Often run alongside Fire Safety.
Water & Legionella
Tank inspections, temperature monitoring and TMV servicing on an L8 cycle.
General Health & Safety
Workplace inspections, audits and checklists on a recurring schedule.
Electrical
EICRs, fixed-wire testing and PAT, captured on site, certified in minutes.
Customers
What firms say about fire safety on CertFlow.
CertFlow has taken the admin headache out of servicing. We can see exactly what is due, who is due to do it and where every asset sits, and certificates go out the same day. After nearly fifty years in fire safety, it is the first system that actually fits how we work.
See it on your data
Run your first fire safety report in the demo.
We'll set up a live environment with your asset types and branding, then walk you through a RRO 2005 job end to end.