Duty-of-care records, consignment notes and hazardous waste streams, tracked.
Keep clinical, hazardous and WEEE waste compliant: duty-of-care records, consignment notes and asset registers for bins and vehicles.
The duty
What Waste Management compliance involves.
The Environmental Protection Act 1990 duty of care and the Hazardous Waste Regulations 2005 require waste to be stored, transferred and documented correctly, with an auditable trail from production to disposal.
CertFlow holds your waste assets, generates the transfer and consignment paperwork, and keeps the duty-of-care chain complete and exportable.
Your legal duties
What the regulations require.
Duty of care
Anyone who produces, carries, keeps, treats or disposes of waste must take all reasonable steps to keep it safe, ensure it is only transferred to an authorised person, and complete the required transfer documentation.
Correct waste classification
Waste must be classified correctly, including assessment of any hazardous properties, so it is described accurately on transfer and consignment notes and handled appropriately.
Hazardous waste controls
Hazardous waste must be correctly stored and moved under a consignment note, with records kept and any required returns made to the regulator.
Authorised carriers and sites
Waste may only be transferred to a registered carrier and a permitted or exempt site, with the duty-of-care chain documented from production through to disposal.
How CertFlow handles it
From due date to defensible certificate.
Waste Management runs on the same platform as every other discipline, so the workflow, the registry and the audit trail are identical, whatever your team inspects.
Ready-to-issue templates
A built-in EPA 1990 report template, plus a drag-and-drop builder and bespoke PDF overlay for any client-specific form.
Automatic scheduling
Put every waste management asset on a recurring examination cycle. CertFlow generates the jobs and warns you before anything falls due.
Captured on site, offline
Readings, photos and signatures are captured in the field on mobile, fully offline, and sync the moment a connection returns.
Audit-ready proof
Every waste management certificate is filed in a searchable, exportable compliance registry with a full timestamped history.
From the field
What inspectors commonly find.
The defects and gaps that come up again and again on waste management inspections, the ones a good system helps you catch before an auditor does.
- Waste passed to a carrier who is not registered, or to an unpermitted site
- Waste transfer or hazardous waste consignment notes missing or incomplete
- Waste wrongly classified or inaccurately described
- Hazardous waste mixed with general waste
- Storage that allows waste to escape or cause pollution
Why it matters
Penalties & enforcement.
Breaching the waste duty of care under the Environmental Protection Act 1990 is a criminal offence. It can bring fixed penalties, prosecution and unlimited fines, and your business can be held liable for waste fly-tipped further down the chain.
Free download: the Waste Management duty-holder guideQuestions
Waste Management on CertFlow, answered.
What is the waste duty of care?
A legal duty under the Environmental Protection Act 1990 to store, transfer and document waste correctly, ensuring it only goes to authorised people, evidenced by waste transfer or consignment notes.
When is a consignment note needed?
For movements of hazardous waste. It records the producer, carrier and consignee, the waste classification and quantity, and forms part of the audit trail.
How long must waste records be kept?
Duty-of-care transfer notes must be kept for at least two years and hazardous waste consignment notes for at least three years, available to the regulator on request.
How does CertFlow help with waste compliance?
CertFlow holds your waste assets, generates the transfer and consignment paperwork, and keeps the duty-of-care chain complete and exportable.
Can CertFlow track different waste streams?
Yes. Clinical, hazardous and WEEE streams, plus the bins, containers and collection vehicles that handle them, are all held as assets with their own records.
Further reading
Guides and reference for waste management.
Duty Holder’s Guide to the Waste Duty of Care
What the waste duty of care under the Environmental Protection Act 1990 requires of anyone who handles waste.
References
Waste Management: official sources
- Environmental Protection Act 1990legislation.gov.uk
- Hazardous Waste (England and Wales) Regulations 2005legislation.gov.uk
- Waste duty of careGOV.UK
Links to primary UK legislation and official regulator guidance. CertFlow is independent and not affiliated with these bodies.
Related disciplines
Often run alongside Waste Management.
Hazardous Substances
Chemical inventories, COSHH assessments and asbestos registers in one place.
General Health & Safety
Workplace inspections, audits and checklists on a recurring schedule.
Water & Legionella
Tank inspections, temperature monitoring and TMV servicing on an L8 cycle.
See it on your data
Run your first waste management report in the demo.
We'll set up a live environment with your asset types and branding, then walk you through a EPA 1990 job end to end.