Duty-of-care records, consignment notes and hazardous waste streams, tracked.
Keep clinical, hazardous and WEEE waste compliant: duty-of-care records, consignment notes and asset registers for bins and vehicles.
Quick answer
Waste compliance means making sure business waste is stored, described, transferred and documented correctly from creation to final destination. GOV.UK waste duty of care guidance says businesses must keep waste safe, use authorised carriers and sites, complete transfer notes, and follow extra controls for hazardous waste.
The duty applies to anyone who produces, carries, keeps, treats, imports or disposes of controlled waste, including the original producer. If your business creates or moves waste, you must take reasonable steps to prevent escape, illegal disposal and poor documentation.
Waste transfer notes are needed whenever waste leaves the premises, unless another permitted system applies. Hazardous waste movements need consignment notes. Records should be kept for the required retention periods, and carrier or site checks should be repeated often enough to prove they remained authorised when waste was transferred.
Keep waste transfer notes, hazardous waste consignment notes, waste descriptions and EWC codes, carrier registration checks, permit or exemption evidence for receiving sites, collection schedules, container checks and any non-conformance or incident records.
CertFlow keeps waste streams, containers, carriers, sites and transfer records in one place. Teams can schedule collections, complete duty-of-care checks, attach consignment evidence, record defects or missed collections, and export a compliance history by site, waste stream or contractor.
The duty
The Environmental Protection Act 1990 duty of care and the Hazardous Waste Regulations 2005 require waste to be stored, transferred and documented correctly, with an auditable trail from production to disposal.
CertFlow holds your waste assets, generates the transfer and consignment paperwork, and keeps the duty-of-care chain complete and exportable.
Your legal duties
Anyone who produces, carries, keeps, treats or disposes of waste must take all reasonable steps to keep it safe, ensure it is only transferred to an authorised person, and complete the required transfer documentation.
Waste must be classified correctly, including assessment of any hazardous properties, so it is described accurately on transfer and consignment notes and handled appropriately.
Hazardous waste must be correctly stored and moved under a consignment note, with records kept and any required returns made to the regulator.
Waste may only be transferred to a registered carrier and a permitted or exempt site, with the duty-of-care chain documented from production through to disposal.
How CertFlow handles it
Waste Management runs on the same platform as every other discipline, so the workflow, the registry and the audit trail are identical, whatever your team inspects.
A built-in EPA 1990 report template, plus a drag-and-drop builder and bespoke PDF overlay for any client-specific form.
Put every waste management asset on a recurring examination cycle. CertFlow generates the jobs and warns you before anything falls due.
Readings, photos and signatures are captured in the field on mobile, fully offline, and sync the moment a connection returns.
Every waste management certificate is filed in a searchable, exportable compliance registry with a full timestamped history.
From the field
The defects and gaps that come up again and again on waste management inspections, the ones a good system helps you catch before an auditor does.
Why it matters
Breaching the waste duty of care under the Environmental Protection Act 1990 is a criminal offence. It can bring fixed penalties, prosecution and unlimited fines, and your business can be held liable for waste fly-tipped further down the chain.
Free download: the Waste Management duty-holder guideQuestions
A legal duty under the Environmental Protection Act 1990 to store, transfer and document waste correctly, ensuring it only goes to authorised people, evidenced by waste transfer or consignment notes.
For movements of hazardous waste. It records the producer, carrier and consignee, the waste classification and quantity, and forms part of the audit trail.
Duty-of-care transfer notes must be kept for at least two years and hazardous waste consignment notes for at least three years, available to the regulator on request.
CertFlow holds your waste assets, generates the transfer and consignment paperwork, and keeps the duty-of-care chain complete and exportable.
Yes. Clinical, hazardous and WEEE streams, plus the bins, containers and collection vehicles that handle them, are all held as assets with their own records.
Further reading
What the waste duty of care under the Environmental Protection Act 1990 requires of anyone who handles waste.
References
Links to primary UK legislation and official regulator guidance. CertFlow is independent and not affiliated with these bodies.
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See it on your data
We'll set up a live environment with your asset types and branding, then walk you through a EPA 1990 job end to end.
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