The platform
A complete operating system for inspection firms.
From the first asset record to the final invoice, every workflow your team runs, in one connected system instead of a dozen disconnected tools.
Everything connected
Eight modules. One source of truth.
Inspection & Reporting
Guided, discipline-specific wizards with photos, signatures and defect coding. Branded certificates generated in minutes.
Asset Register
Company → site → zone → location hierarchy, custom fields per asset type, QR generation and in-app scanning.
Compliance Register
A live, audit-ready view across the whole portfolio. Group by site or discipline, filter by status, export in a click.
Calendar & Scheduling
Drag-and-drop scheduling with recurring jobs, engineer availability, on-call rotas and ICS subscriptions.
Jobs Management
One record per job from quote to completion. Multi-engineer assignment, qualifications checks, timesheets and comms log.
Site Maps & Pinning
Upload floor plans and drop status-coloured pins for every asset. Click any pin for full inspection history.
Mobile & Offline
An installable PWA that works fully offline. Capture on site, sync automatically when connection returns.
Client Portal
Free, unlimited logins for your customers to view only their assets, sites and certificates and self-serve PDFs.
How it fits together
One job, one source of truth.
Every asset on record
The asset register holds each crane, board, extinguisher or vessel under its client and site, with its discipline, history and next-due date.
Due work surfaces itself
The compliance register flags what is due or overdue; the calendar schedules it to an engineer whose qualifications are in date.
Inspected on site, offline
The engineer works through the discipline-specific form in the mobile app, fully offline, capturing results, defects and photos.
Certified and visible
CertFlow generates the branded certificate, files it in the register, updates the next-due date and shows it to the client in their portal.
Built for UK compliance law
Mapped to the regulations you work to.
CertFlow is not a generic field-service tool with a compliance label. Every register, interval and certificate is built around the regulations that govern UK inspection: BS 7671, LOLER 1998, PUWER 1998, PSSR 2000, the Fire Safety Order, GSIUR 1998, COSHH 2002, the F-Gas Regulation, ACoP L8 and more.
Customers
Built by engineers, used by inspection firms.
We were running two sets of compliance records, one for the lifting side and one for height safety. CertFlow put both in one place. Six months in, certificates go out the moment a job is done, nothing slips past its due date, and an audit is a quick export rather than a day lost in folders.
CertFlow has taken the admin headache out of servicing. We can see exactly what is due, who is due to do it and where every asset sits, and certificates go out the same day. After nearly fifty years in fire safety, it is the first system that actually fits how we work.
CertFlow has put every lifting asset and every examination date in one place. Our engineers complete reports on site, defects are flagged straight to the client, and nothing slips past its due date. It is the first system that actually fits how a lifting inspection business works.
One platform, every discipline
See how it runs your compliance.
The same workflow, registry and audit trail, whatever your team inspects.