Replace your inspection spreadsheet before your next audit.
CertFlow is the all-in-one compliance platform for UK inspection firms. Nine disciplines, one system. Manage assets, generate certificates, schedule jobs, and prove compliance from any device.
LOLER 1998 requires thorough examinations every 6 to 12 months. RRO 2005 mandates fire risk assessments. PSSR 2000 covers pressure systems. CertFlow proves it.
See all disciplines →Every inspection regime your team runs, in a single system.
CertFlow ships with pre-built report templates, defect catalogues and asset taxonomies for every UK regulatory regime. Toggle the disciplines you run, hide the ones you don't.
Lifting Equipment
Cranes, hoists, slings, gantries, beam clamps. Six and 12 month thorough examinations with the full LOLER report template ready to go.
Fire Safety
Extinguishers, alarm panels, emergency lighting, fire doors. Annual servicing, monthly checks and full fire risk assessment workflows.
Electrical
EICR, PAT testing, fixed wiring, distribution boards. Test result capture, defect coding and certificate generation in minutes.
Gas
Domestic CP12 and commercial gas safety inspections. Appliance records, flue checks, and Gas Safe-aligned certificates.
HVAC and Pressure
Boilers, AC units, pressure systems, refrigerant handling. Written schemes of examination and pressure test certificates.
Water and Legionella
Tank inspections, temperature monitoring, TMV servicing, risk assessments. Recurring schedules built for L8 compliance cycles.
Waste Management
Clinical and hazardous waste streams, WEEE, duty of care records. Asset registers for bins, vehicles and consignment notes.
Hazardous Materials
Chemical inventories, asbestos registers, COSHH assessments. Substance records linked to sites, tasks and PPE requirements.
General H&S
First aid, PPE, workplace inspections, audits. Build any checklist your business needs and run it on a recurring schedule.
Three things every UK inspection firm needs from compliance software.
Audit-ready by default
Every job, every report, every signature is logged with timestamp, IP and user. When a regulator, insurer or client asks for evidence, you produce it in seconds, not weeks.
Operations in one place
Assets, jobs, certificates, calendar, quotes, invoices, tasks and team utilisation in one system. No more flipping between Excel, Outlook, Sage and a paper diary.
Built for the field
Installable mobile app, full offline mode, photo capture, QR scanning, signatures on glass. Engineers complete reports on site without paperwork.
A complete operating system for inspection firms.
From the first asset record to the final invoice, every workflow your team runs is covered.
Generate compliant certificates in minutes, not hours.
A guided wizard walks engineers through discipline-specific inspection forms with photos, signatures and defect coding. Pick your template, the system does the rest.
- Pre-built templates for LOLER, fire, electrical, PSSR, gas and more
- Bespoke client-specific templates built by our team
- Branded PDFs with your logo, colours and signatures
- Digital approval workflow before client visibility
- Multi-asset and multi-LOLER batch reporting
Every asset, every site, every certificate. One source of truth.
Multi-discipline asset register with companies, sites, zones and sub-locations. Add custom fields per asset type, attach photos, scan QR codes for instant lookup.
- Hierarchy: Company → Site → Zone → Sub-location
- Custom fields per discipline and asset type
- Bulk import from Excel or CSV
- QR code generation and in-app scanning
- Photo galleries and document attachments per asset
Visualise every asset on your floor plan.
Upload site drawings, drop colour-coded pins for every asset, and see compliance status at a glance. Click any pin to view inspection history and current certificate.
- Upload floor plans, layouts or site drawings
- Status-coloured pins (active, due, overdue, out of service)
- Click any pin to view full asset history
- Multi-map support per site
- Filter unpinned assets and pin in seconds
Drag, drop, done. Schedule a year of jobs in an afternoon.
One calendar shows scheduled jobs, due-but-unscheduled work, tasks and engineer availability. Drag unscheduled work onto a date to assign it. Recurring schedules generate jobs automatically.
- Day, week, month and list views
- Drag-and-drop rescheduling
- Engineer working hours, on-call rota, time off
- Recurring jobs: weekly, monthly, quarterly, annual, custom
- ICS calendar subscription per engineer
From quote to completion, one record per job.
Assign work packages to engineers scoped by company, site or zone. Track every status, every asset, every report against a single job number.
- Full lifecycle: Draft → Scheduled → In Progress → Complete → Invoiced
- Multi-engineer assignment with qualifications check
- Bulk import from Excel with validation
- Auto-scoped assets by company, site or zone
- Job card with timesheets, photos, vehicles, comm log
Every certificate. Grouped, searchable, never lost.
The Certificate Registry is the single audit-ready view across your entire compliance portfolio. Group by site or discipline, filter by status, export the lot to CSV in one click.
- Live status: expired, expiring within 60 days, valid
- Group by site or by discipline
- Search across number, asset, site or company
- Export the full registry to CSV
- Direct link from any certificate to the source report
Got a client-specific form? We'll build it.
Use our drag-and-drop template builder, or send us your existing PDF and we'll overlay it with editable fields. Your engineers fill it in on mobile, the system outputs a perfect replica.
- Drag-and-drop visual template builder
- Bespoke PDF overlay engine for client-branded forms
- Excel-driven ingestion for legacy templates
- Conditional logic, calculated fields, signatures, photos
- Region-tagged so you can run UK and overseas templates side by side
The compliance directory built for the UK and Ireland.
Get listed, find verified partners, share knowledge. The Network connects every CertFlow firm into one searchable, rules-matched directory of compliance providers.
Win more work. Refer the rest.
A live directory of verified UK and Ireland compliance firms with discipline tags, region coverage and project matching. Subcontract overflow work, find specialist partners, refer leads outside your scope.
Run the business, not just the inspections.
Seven commercial tools built for inspection firm owners. Track margin, score leads, plot client value, run a real sales pipeline. Included with the Complete plan at £45 per user, per month.
Sales Pipeline
Track every opportunity from first enquiry to signed work, with a weighted forecast you can actually trust.
Lead Quality Scorecard
Score every inbound lead on Budget, Authority, Need, Timeline and Fit. Pursue the right work, disqualify the rest fast.
Job Margin Tracker
Real margin per job. Quoted vs actual, full cost stack, lessons over time. See exactly which jobs make money.
Client Value Matrix
Plot annual revenue against strategic fit. Spot champions to defend and clients to phase out or re-price.
Commercial Health Scorecard
A 48-question diagnostic across pricing, sales, delivery, finance, people and systems. Score your business in 20 minutes.
Business Systems Map
Map every workflow, system and role end-to-end. Spot the gaps and bottlenecks holding your firm back.
Branded Mini-site & Lead Form
A lean public landing page that pulls from your Network profile. Shareable URL plus an embeddable enquiry form.
Still on paper? Still on spreadsheets?
The cost of one missed inspection is more than a year of CertFlow. Replace your spreadsheet before your next audit.
Simple, transparent, no enterprise nonsense.
Pay per active user, monthly. Cancel any time. All disciplines, every core feature, included from day one.
Everything you need to run inspections, manage assets and prove compliance.
- All 9 disciplines
- Unlimited assets, sites, companies
- Mobile app, offline mode, QR scanning
- Calendar, jobs, quotes, invoices
- Certificate registry & client portal
- Site maps and asset pinning
- Email and chat support
Everything in Core, plus the CertFlow Network for partner work and referrals.
- Everything in Core
- Listed in the Network directory
- Rules-based partner matching
- Discipline forums and knowledge sharing
- Direct messaging with verified firms
- Job board for sub-contracted work
Everything in Core and Network, plus the full Growth Tools commercial pack for the whole team.
- Everything in Core + Network
- Sales pipeline & weighted forecast
- Lead Quality Scorecard
- Job Margin Tracker
- Client Value & Retention Matrix
- Commercial Health Scorecard
- Business Systems Map
- Branded mini-site & lead form
All plans billed in GBP, monthly subscription, cancel any time. Bespoke client templates and white-label options available on request.
See CertFlow on your data in 20 minutes.
Send us your inspection workflow and a sample report. We'll set up a live demo environment with your asset types, your branding, your discipline mix. Then we'll walk you through it. No slide decks, no salesy fluff.
Demos run by our Sales Director, Elliot Booth. Direct access, no SDR gatekeeping.
Book your 20-minute demo
What you'll see
- Your existing assets imported live from your spreadsheet
- One full inspection report generated end-to-end on mobile
- Calendar populated with a year of recurring schedules
- Certificate registry showing your live compliance status
- The client portal as your customers will see it
- Pricing tailored to your team size, plus a written quote
Everything UK inspection firms ask before they switch.
How much does CertFlow cost?
What disciplines does CertFlow support?
How long does setup take?
Where is my data hosted?
Can I import my existing assets and certificates?
Is there a mobile app?
Can I customise report templates?
What's the contract length and can I cancel?
Do you offer training and support?
Can my clients access their reports?
Replace your inspection spreadsheet before your next audit.
CertFlow is the all-in-one compliance platform for UK inspection firms. Nine disciplines, one system. Manage assets, generate certificates, schedule jobs, and prove compliance from any device.
LOLER 1998 requires thorough examinations every 6 to 12 months. RRO 2005 mandates fire risk assessments. PSSR 2000 covers pressure systems. CertFlow proves it.
See all disciplines →Every inspection regime your team runs, in a single system.
CertFlow ships with pre-built report templates, defect catalogues and asset taxonomies for every UK regulatory regime. Toggle the disciplines you run, hide the ones you don't.
Lifting Equipment
Cranes, hoists, slings, gantries, beam clamps. Six and 12 month thorough examinations with the full LOLER report template ready to go.
Fire Safety
Extinguishers, alarm panels, emergency lighting, fire doors. Annual servicing, monthly checks and full fire risk assessment workflows.
Electrical
EICR, PAT testing, fixed wiring, distribution boards. Test result capture, defect coding and certificate generation in minutes.
Gas
Domestic CP12 and commercial gas safety inspections. Appliance records, flue checks, and Gas Safe-aligned certificates.
HVAC and Pressure
Boilers, AC units, pressure systems, refrigerant handling. Written schemes of examination and pressure test certificates.
Water and Legionella
Tank inspections, temperature monitoring, TMV servicing, risk assessments. Recurring schedules built for L8 compliance cycles.
Waste Management
Clinical and hazardous waste streams, WEEE, duty of care records. Asset registers for bins, vehicles and consignment notes.
Hazardous Materials
Chemical inventories, asbestos registers, COSHH assessments. Substance records linked to sites, tasks and PPE requirements.
General H&S
First aid, PPE, workplace inspections, audits. Build any checklist your business needs and run it on a recurring schedule.
Three things every UK inspection firm needs from compliance software.
Audit-ready by default
Every job, every report, every signature is logged with timestamp, IP and user. When a regulator, insurer or client asks for evidence, you produce it in seconds, not weeks.
Operations in one place
Assets, jobs, certificates, calendar, quotes, invoices, tasks and team utilisation in one system. No more flipping between Excel, Outlook, Sage and a paper diary.
Built for the field
Installable mobile app, full offline mode, photo capture, QR scanning, signatures on glass. Engineers complete reports on site without paperwork.
A complete operating system for inspection firms.
From the first asset record to the final invoice, every workflow your team runs is covered.
Generate compliant certificates in minutes, not hours.
A guided wizard walks engineers through discipline-specific inspection forms with photos, signatures and defect coding. Pick your template, the system does the rest.
- Pre-built templates for LOLER, fire, electrical, PSSR, gas and more
- Bespoke client-specific templates built by our team
- Branded PDFs with your logo, colours and signatures
- Digital approval workflow before client visibility
- Multi-asset and multi-LOLER batch reporting
Every asset, every site, every certificate. One source of truth.
Multi-discipline asset register with companies, sites, zones and sub-locations. Add custom fields per asset type, attach photos, scan QR codes for instant lookup.
- Hierarchy: Company → Site → Zone → Sub-location
- Custom fields per discipline and asset type
- Bulk import from Excel or CSV
- QR code generation and in-app scanning
- Photo galleries and document attachments per asset
Visualise every asset on your floor plan.
Upload site drawings, drop colour-coded pins for every asset, and see compliance status at a glance. Click any pin to view inspection history and current certificate.
- Upload floor plans, layouts or site drawings
- Status-coloured pins (active, due, overdue, out of service)
- Click any pin to view full asset history
- Multi-map support per site
- Filter unpinned assets and pin in seconds
Drag, drop, done. Schedule a year of jobs in an afternoon.
One calendar shows scheduled jobs, due-but-unscheduled work, tasks and engineer availability. Drag unscheduled work onto a date to assign it. Recurring schedules generate jobs automatically.
- Day, week, month and list views
- Drag-and-drop rescheduling
- Engineer working hours, on-call rota, time off
- Recurring jobs: weekly, monthly, quarterly, annual, custom
- ICS calendar subscription per engineer
From quote to completion, one record per job.
Assign work packages to engineers scoped by company, site or zone. Track every status, every asset, every report against a single job number.
- Full lifecycle: Draft → Scheduled → In Progress → Complete → Invoiced
- Multi-engineer assignment with qualifications check
- Bulk import from Excel with validation
- Auto-scoped assets by company, site or zone
- Job card with timesheets, photos, vehicles, comm log
Every certificate. Grouped, searchable, never lost.
The Certificate Registry is the single audit-ready view across your entire compliance portfolio. Group by site or discipline, filter by status, export the lot to CSV in one click.
- Live status: expired, expiring within 60 days, valid
- Group by site or by discipline
- Search across number, asset, site or company
- Export the full registry to CSV
- Direct link from any certificate to the source report
Got a client-specific form? We'll build it.
Use our drag-and-drop template builder, or send us your existing PDF and we'll overlay it with editable fields. Your engineers fill it in on mobile, the system outputs a perfect replica.
- Drag-and-drop visual template builder
- Bespoke PDF overlay engine for client-branded forms
- Excel-driven ingestion for legacy templates
- Conditional logic, calculated fields, signatures, photos
- Region-tagged so you can run UK and overseas templates side by side
The compliance directory built for the UK and Ireland.
Get listed, find verified partners, share knowledge. The Network connects every CertFlow firm into one searchable, rules-matched directory of compliance providers.
Win more work. Refer the rest.
A live directory of verified UK and Ireland compliance firms with discipline tags, region coverage and project matching. Subcontract overflow work, find specialist partners, refer leads outside your scope.
Run the business, not just the inspections.
Seven commercial tools built for inspection firm owners. Track margin, score leads, plot client value, run a real sales pipeline. Included with the Complete plan at £45 per user, per month.
Sales Pipeline
Track every opportunity from first enquiry to signed work, with a weighted forecast you can actually trust.
Lead Quality Scorecard
Score every inbound lead on Budget, Authority, Need, Timeline and Fit. Pursue the right work, disqualify the rest fast.
Job Margin Tracker
Real margin per job. Quoted vs actual, full cost stack, lessons over time. See exactly which jobs make money.
Client Value Matrix
Plot annual revenue against strategic fit. Spot champions to defend and clients to phase out or re-price.
Commercial Health Scorecard
A 48-question diagnostic across pricing, sales, delivery, finance, people and systems. Score your business in 20 minutes.
Business Systems Map
Map every workflow, system and role end-to-end. Spot the gaps and bottlenecks holding your firm back.
Branded Mini-site & Lead Form
A lean public landing page that pulls from your Network profile. Shareable URL plus an embeddable enquiry form.
Still on paper? Still on spreadsheets?
The cost of one missed inspection is more than a year of CertFlow. Replace your spreadsheet before your next audit.
Simple, transparent, no enterprise nonsense.
Pay per active user, monthly. Cancel any time. All disciplines, every core feature, included from day one.
Everything you need to run inspections, manage assets and prove compliance.
- All 9 disciplines
- Unlimited assets, sites, companies
- Mobile app, offline mode, QR scanning
- Calendar, jobs, quotes, invoices
- Certificate registry & client portal
- Site maps and asset pinning
- Email and chat support
Everything in Core, plus the CertFlow Network for partner work and referrals.
- Everything in Core
- Listed in the Network directory
- Rules-based partner matching
- Discipline forums and knowledge sharing
- Direct messaging with verified firms
- Job board for sub-contracted work
Everything in Core and Network, plus the full Growth Tools commercial pack for the whole team.
- Everything in Core + Network
- Sales pipeline & weighted forecast
- Lead Quality Scorecard
- Job Margin Tracker
- Client Value & Retention Matrix
- Commercial Health Scorecard
- Business Systems Map
- Branded mini-site & lead form
All plans billed in GBP, monthly subscription, cancel any time. Bespoke client templates and white-label options available on request.
See CertFlow on your data in 20 minutes.
Send us your inspection workflow and a sample report. We'll set up a live demo environment with your asset types, your branding, your discipline mix. Then we'll walk you through it. No slide decks, no salesy fluff.
Demos run by our Sales Director, Elliot Booth. Direct access, no SDR gatekeeping.
Book your 20-minute demo
What you'll see
- Your existing assets imported live from your spreadsheet
- One full inspection report generated end-to-end on mobile
- Calendar populated with a year of recurring schedules
- Certificate registry showing your live compliance status
- The client portal as your customers will see it
- Pricing tailored to your team size, plus a written quote
Everything UK inspection firms ask before they switch.
How much does CertFlow cost?
What disciplines does CertFlow support?
How long does setup take?
Where is my data hosted?
Can I import my existing assets and certificates?
Is there a mobile app?
Can I customise report templates?
What's the contract length and can I cancel?
Do you offer training and support?
Can my clients access their reports?
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