Compliance Software for UK Engineers
One Platform.
All Your
Compliance.
CertFlow manages LOLER lifting inspections, fire safety compliance, HVAC and pressure systems, and Health & Safety in one simple system. Digital certificates generated on site, assets tracked automatically, clients updated instantly.
No credit card required
Free onboarding & support
Built by engineers
📄 PDF generated Live on site
What We Cover
Four Disciplines. One Compliance Platform.
Whether your team handles lifting equipment, fire safety, HVAC and pressure systems, or Health and Safety, CertFlow delivers the same clean digital workflow for every inspection.
🚧 Lifting Compliance
Learn More About Lifting →
LOLER, PUWER & Lifting Equipment
Complete LOLER thorough examinations, PUWER inspections and lifting equipment service reports digitally. Branded PDF certificates generated on site in minutes.
LOLER Thorough Examinations (6 & 12 month)
Multi Asset LOLER Reports
PUWER Inspection Reports
Conformity Declarations & PSSR
Service, Breakdown & RAMS Reports
🔥 Fire Safety Compliance
Learn More About Fire →
Fire Extinguishers, Doors & More
Manage the full spectrum of fire safety compliance under the RRO 2005, from extinguisher annual services to fire door 6-month inspections and emergency lighting tests.
Fire Extinguisher Inspection Reports (BS 5306-3)
Fire Door Inspection Records (BS 9999)
Emergency Lighting Test Certificates (BS 5266)
Fire Alarm Service Reports (BS 5839-1)
Fire Risk Assessment Tracking
❄ HVAC & Pressure Systems
Learn More About HVAC & PSSR →
HVAC, PSSR 2000 & F-Gas Compliance
Generate HVAC service reports, pressure systems examinations, boiler inspections and F-Gas records on site. Compliant with PSSR 2000, F-Gas Regulation and COSHH 2002.
HVAC Service & Maintenance Reports
Pressure Systems Examinations (PSSR 2000)
Boiler & Plant Inspection Records
F-Gas Inspection & Leak Check Reports
LEV Testing & Ventilation Surveys
HVAC & Pressure Assets
PSSR 2000
⛈️
Due Soon
Boiler Plant Room A
PSSR Exam due 14 Jun 2025
❄
Compliant
Rooftop AHU Unit 3
F-Gas leak check completed
💨
Overdue
LEV Extract System B2
14-month test overdue
☑ Health & Safety
Learn More About Health & Safety →
Risk Assessments, COSHH & RAMS
Manage Health and Safety compliance digitally. Risk assessments, COSHH, DSE, Manual Handling and RAMS documents generated on site and delivered instantly to your clients.
Risk Assessments (HSWA 1974 / MHSWR 1999)
COSHH Assessments (COSHH Regs 2002)
DSE Assessments & Display Screen Reports
Manual Handling Assessments (MHOR 1992)
H&S Inspection Reports & RAMS
H&S Compliance Records
UK LAW
📋
Current
Warehouse Risk Assessment
Annual review completed 3 Mar 2025
⚖️
Due Soon
COSHH Assessment – Chemicals Store
Review due in 14 days
💻
Compliant
DSE Assessment – Office Floor 2
12 workstations assessed
Platform Features
Everything Your Team Needs, Built In
Every feature is designed around how inspection and fire safety companies actually work, from a lone engineer on site to a manager overseeing dozens of clients.
📱
Mobile App for Engineers
Complete inspections on any phone or tablet. Capture photos, record defects and obtain digital signatures on site, even with no signal. Everything syncs automatically.
📦
Asset Register & Tracking
Scan any asset to view its full inspection history, compliance status and next due date. Manage thousands of lifting and fire assets across unlimited client sites.
🏢
Free Client Portal
Every client gets secure access to their certificates, inspection history and asset records instantly, without admin overhead on your side.
⚠️
Overdue & Due-Soon Alerts
Your dashboard flags every asset approaching or past its inspection due date, across all disciplines, so nothing ever falls through the cracks.
✅
Approval Workflow & Audit Trail
Managers approve reports before they reach clients. Full audit logging of every action provides a defensible compliance record for the HSE and fire authorities.
📄
Custom Report Templates
Your branding on every certificate, automatically. Need a custom document layout or a new report type? Our team will build it into your account.
See It In Action
The Platform Your Engineers Will Actually Use
CertFlow is clean, fast and built for people who work on site, not for IT departments. Here’s what it looks like in practice.
Asset Register
72 assets, lifting & fire, all in one view
Jobs & Task Management
1 of 9 assets completed, assigned to engineer
How It Works
From Inspection to Certificate in Minutes
The same clean five-step workflow powers every inspection, whether it is a LOLER thorough examination, a fire extinguisher annual service, a PSSR pressure systems examination, or a COSHH assessment.
1
Assign the Job
Manager creates a job and assigns it to an engineer against a client, site and specific assets.
2
Inspect On Site
Engineer opens the mobile app, completes the checklist, photographs defects and records findings.
3
Digital Signature
Competent person declaration and client signature captured on screen. No paper required.
4
Manager Approves
Report enters the approval queue. Manager reviews and approves before client release.
5
Certificate Delivered
Branded PDF appears in the client portal instantly. Permanent compliance record stored.
Still managing compliance on paper or spreadsheets?
You’re wasting time, increasing risk and making audits harder than they need to be.
Free 30-Minute Demo
See CertFlow
Live in Action.
Watch a live inspection completed from job to signed PDF certificate in under 5 minutes. We tailor the demo to your exact discipline, whether that is LOLER, fire safety, HVAC or Health and Safety, and answer every question you have.
30 minutes
Completely free
No obligation
Google Meet
What we cover in 30 minutes
1
Your current workflow
We understand how your team currently manages compliance and where the pain points are.
2
Live inspection demonstration
A complete inspection from job assignment to signed PDF certificate. LOLER, fire, HVAC, H&S, or all four.
3
Dashboard & client portal
See asset tracking, overdue alerts, approval workflow and exactly what your clients will see.
4
Pricing & onboarding
Transparent per-user pricing, no setup fees. We walk through exactly what to expect from day one.
5
Your questions answered
Custom templates, integrations, data migration. We cover everything relevant to your business.
Compliance Software for UK Engineers
One Platform.
All Your
Compliance.
CertFlow manages LOLER lifting inspections, fire safety compliance, HVAC and pressure systems, and Health & Safety in one simple system. Digital certificates generated on site, assets tracked automatically, clients updated instantly.
No credit card required
Free onboarding & support
Built by engineers
📄 PDF generated Live on site
What We Cover
Four Disciplines. One Compliance Platform.
Whether your team handles lifting equipment, fire safety, HVAC and pressure systems, or Health and Safety, CertFlow delivers the same clean digital workflow for every inspection.
🚧 Lifting Compliance
Learn More About Lifting →
LOLER, PUWER & Lifting Equipment
Complete LOLER thorough examinations, PUWER inspections and lifting equipment service reports digitally. Branded PDF certificates generated on site in minutes.
LOLER Thorough Examinations (6 & 12 month)
Multi Asset LOLER Reports
PUWER Inspection Reports
Conformity Declarations & PSSR
Service, Breakdown & RAMS Reports
🔥 Fire Safety Compliance
Learn More About Fire →
Fire Extinguishers, Doors & More
Manage the full spectrum of fire safety compliance under the RRO 2005, from extinguisher annual services to fire door 6-month inspections and emergency lighting tests.
Fire Extinguisher Inspection Reports (BS 5306-3)
Fire Door Inspection Records (BS 9999)
Emergency Lighting Test Certificates (BS 5266)
Fire Alarm Service Reports (BS 5839-1)
Fire Risk Assessment Tracking
❄ HVAC & Pressure Systems
Learn More About HVAC & PSSR →
HVAC, PSSR 2000 & F-Gas Compliance
Generate HVAC service reports, pressure systems examinations, boiler inspections and F-Gas records on site. Compliant with PSSR 2000, F-Gas Regulation and COSHH 2002.
HVAC Service & Maintenance Reports
Pressure Systems Examinations (PSSR 2000)
Boiler & Plant Inspection Records
F-Gas Inspection & Leak Check Reports
LEV Testing & Ventilation Surveys
HVAC & Pressure Assets
PSSR 2000
⛈️
Due Soon
Boiler Plant Room A
PSSR Exam due 14 Jun 2025
❄
Compliant
Rooftop AHU Unit 3
F-Gas leak check completed
💨
Overdue
LEV Extract System B2
14-month test overdue
☑ Health & Safety
Learn More About Health & Safety →
Risk Assessments, COSHH & RAMS
Manage Health and Safety compliance digitally. Risk assessments, COSHH, DSE, Manual Handling and RAMS documents generated on site and delivered instantly to your clients.
Risk Assessments (HSWA 1974 / MHSWR 1999)
COSHH Assessments (COSHH Regs 2002)
DSE Assessments & Display Screen Reports
Manual Handling Assessments (MHOR 1992)
H&S Inspection Reports & RAMS
H&S Compliance Records
UK LAW
📋
Current
Warehouse Risk Assessment
Annual review completed 3 Mar 2025
⚖️
Due Soon
COSHH Assessment – Chemicals Store
Review due in 14 days
💻
Compliant
DSE Assessment – Office Floor 2
12 workstations assessed
Platform Features
Everything Your Team Needs, Built In
Every feature is designed around how inspection and fire safety companies actually work, from a lone engineer on site to a manager overseeing dozens of clients.
📱
Mobile App for Engineers
Complete inspections on any phone or tablet. Capture photos, record defects and obtain digital signatures on site, even with no signal. Everything syncs automatically.
📦
Asset Register & Tracking
Scan any asset to view its full inspection history, compliance status and next due date. Manage thousands of lifting and fire assets across unlimited client sites.
🏢
Free Client Portal
Every client gets secure access to their certificates, inspection history and asset records instantly, without admin overhead on your side.
⚠️
Overdue & Due-Soon Alerts
Your dashboard flags every asset approaching or past its inspection due date, across all disciplines, so nothing ever falls through the cracks.
✅
Approval Workflow & Audit Trail
Managers approve reports before they reach clients. Full audit logging of every action provides a defensible compliance record for the HSE and fire authorities.
📄
Custom Report Templates
Your branding on every certificate, automatically. Need a custom document layout or a new report type? Our team will build it into your account.
See It In Action
The Platform Your Engineers Will Actually Use
CertFlow is clean, fast and built for people who work on site, not for IT departments. Here’s what it looks like in practice.
Asset Register
72 assets, lifting & fire, all in one view
Jobs & Task Management
1 of 9 assets completed, assigned to engineer
How It Works
From Inspection to Certificate in Minutes
The same clean five-step workflow powers every inspection, whether it is a LOLER thorough examination, a fire extinguisher annual service, a PSSR pressure systems examination, or a COSHH assessment.
1
Assign the Job
Manager creates a job and assigns it to an engineer against a client, site and specific assets.
2
Inspect On Site
Engineer opens the mobile app, completes the checklist, photographs defects and records findings.
3
Digital Signature
Competent person declaration and client signature captured on screen. No paper required.
4
Manager Approves
Report enters the approval queue. Manager reviews and approves before client release.
5
Certificate Delivered
Branded PDF appears in the client portal instantly. Permanent compliance record stored.
Still managing compliance on paper or spreadsheets?
You’re wasting time, increasing risk and making audits harder than they need to be.
Free 30-Minute Demo
See CertFlow
Live in Action.
Watch a live inspection completed from job to signed PDF certificate in under 5 minutes. We tailor the demo to your exact discipline, whether that is LOLER, fire safety, HVAC or Health and Safety, and answer every question you have.
30 minutes
Completely free
No obligation
Google Meet
What we cover in 30 minutes
1
Your current workflow
We understand how your team currently manages compliance and where the pain points are.
2
Live inspection demonstration
A complete inspection from job assignment to signed PDF certificate. LOLER, fire, HVAC, H&S, or all four.
3
Dashboard & client portal
See asset tracking, overdue alerts, approval workflow and exactly what your clients will see.
4
Pricing & onboarding
Transparent per-user pricing, no setup fees. We walk through exactly what to expect from day one.
5
Your questions answered
Custom templates, integrations, data migration. We cover everything relevant to your business.
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