Right-to-work, working time and people records, linked to the field team.
Keep people compliance in the same system as operations: right-to-work, certifications, working hours, holiday and on-call rotas.
The duty
What HR & People Compliance involves.
People compliance is usually stranded in a separate HR system, disconnected from the work your team actually delivers.
CertFlow keeps right-to-work documents, working-time records, holidays and on-call rotas alongside the jobs, so scheduling always respects availability and qualifications.
Your legal duties
What the regulations require.
Right to work checks
Employers must check that every worker has the right to work in the UK before their employment starts, and keep evidence of the check carried out.
Working time
Working time, rest breaks, daily and weekly rest and paid annual leave must be managed in line with the Working Time Regulations 1998, with appropriate records kept.
Records and data protection
Personnel records must be held securely and processed in line with UK GDPR, with appropriate retention periods and access controls.
Protect the health of staff
People management overlaps with health and safety: making sure workers are fit, trained and not put at risk through excessive hours or unsafe scheduling.
How CertFlow handles it
From due date to defensible certificate.
HR & People Compliance runs on the same platform as every other discipline, so the workflow, the registry and the audit trail are identical, whatever your team inspects.
Ready-to-issue templates
A built-in Right to Work report template, plus a drag-and-drop builder and bespoke PDF overlay for any client-specific form.
Automatic scheduling
Put every hr & people compliance asset on a recurring examination cycle. CertFlow generates the jobs and warns you before anything falls due.
Captured on site, offline
Readings, photos and signatures are captured in the field on mobile, fully offline, and sync the moment a connection returns.
Audit-ready proof
Every hr & people compliance certificate is filed in a searchable, exportable compliance registry with a full timestamped history.
From the field
What inspectors commonly find.
The defects and gaps that come up again and again on hr & people compliance inspections, the ones a good system helps you catch before an auditor does.
- Right-to-work checks missing, or not re-checked before they expire
- Working time and rest-break records incomplete
- Training and induction records not kept or hard to find
- Personal data held longer than needed or without a clear basis
- Policies signed once at induction and never revisited
Why it matters
Penalties & enforcement.
People-compliance failings carry their own penalties: civil penalties for illegal working, employment tribunal awards, and ICO fines for mishandling personal data under UK GDPR. Good records are the difference between a quick response and a costly dispute.
Free download: the HR & People Compliance duty-holder guideQuestions
HR & People Compliance on CertFlow, answered.
What right-to-work evidence must employers keep?
A record of the check carried out before employment began, retained for the duration of the employment and for two years after it ends.
What do the Working Time Regulations cover?
Limits on weekly working time, rest breaks, daily and weekly rest, restrictions on night work, and the right to paid annual leave.
How does CertFlow help with people compliance?
CertFlow keeps right-to-work documents, working-time records, holidays and on-call rotas alongside the jobs, so scheduling always respects availability and qualifications.
Is employee data held securely?
Yes. CertFlow is UK-hosted and GDPR compliant, with role-based access so personnel records are only visible to the people who need them.
Can CertFlow link people compliance to scheduling?
Yes. Working hours, holidays and on-call rotas connect to the calendar, so jobs respect availability, rest requirements and competencies.
Further reading
Guides and reference for hr & people compliance.
An Employer’s Guide to People Compliance
The people-side duties every employer carries: right to work, working time, training records and personal data, in plain English.
References
HR & People Compliance: official sources
Links to primary UK legislation and official regulator guidance. CertFlow is independent and not affiliated with these bodies.
Related disciplines
Often run alongside HR & People Compliance.
Competency & Training
Track tickets, IOSH certificates and competencies before they expire.
General Health & Safety
Workplace inspections, audits and checklists on a recurring schedule.
RAMS
Build, approve and issue risk assessments and method statements in minutes.
See it on your data
Run your first hr & people compliance report in the demo.
We'll set up a live environment with your asset types and branding, then walk you through a Right to Work job end to end.