EICR certificate software UK

EICR work needs more than a PDF template. The value is in clean circuit data, observation coding, remedial evidence, issue history and a next-inspection record that can be found later.

For UK electrical contractors, inspection firms, facilities managers and compliance teams managing EICR results, certificates and remedials.

Reviewed byDaniel HartleySenior Electrical Engineer · City & Guilds 18th Edition (BS 7671) & 2391 Inspection & Testing · 20+ years

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Electrical teams can produce an EICR with manual templates, but the process becomes brittle when results are collected on site, checked in the office, converted into a certificate and then linked to future remedials.

CertFlow keeps the EICR workflow tied to the client, site, board, circuit, observations and certificate history. It supports the workflow; it does not replace electrical competence or BS 7671 judgement.

Word and PDF EICR templates vs CertFlow.

Word and PDF EICR templates

CertFlow

On-site results

Notes gathered on paper, tablet docs or spreadsheets

Structured mobile capture tied to board and circuit records

Observations

Codes copied into a certificate

Observations can become tracked remedial actions

Photos

Stored outside the report workflow

Attached to observations, assets and certificate history

Issue history

File names and manual version control

Timestamped report and certificate history

Future work

Diary reminder or spreadsheet entry

Next due date feeds the compliance register and calendar

This guide summarises software choices for UK inspection and compliance teams. Confirm duties, intervals and competent-person decisions against the official sources and your own site circumstances.

When Word and PDF EICR templates is enough

You issue a low volume of EICRs and one qualified person controls the templates.
Circuit data, observations, photos and remedials are already linked reliably.
You do not need mobile offline capture, client portals or multi-site status reporting.

Review your workflow in a demo

Bring a sample asset list, certificate or inspection form. CertFlow can show how the workflow changes from first record to issued evidence.

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What inspectors commonly see

Circuit schedules that do not match the distribution board labels on site.
Observation codes recorded without clear remedial ownership.
Limitations copied from previous reports without site-specific detail.
Photos and test notes kept away from the certificate.
Next inspection dates stored in a diary rather than the compliance register.

Common mistakes

Reusing an old certificate as the starting point without checking all site details.
Letting C1, C2 or FI observations sit outside the remedial workflow.
Filing the EICR without a link to the asset, board or site hierarchy.
Not recording reviewer or issue history after office amendments.
Treating landlord, commercial and industrial contexts as if the same wording always applies.

Records to keep

EICR certificate and schedules of inspections and test results.
Observation codes, photos and remedial actions.
Distribution board, circuit and site asset details.
Inspector competence and reviewer/issue history where relevant.
Next inspection recommendation and close-out evidence.

Common questions

Does CertFlow replace electrical judgement?

No. It structures the workflow and certificate evidence. Coding observations, setting limitations and deciding remedials remain competent-person tasks.

Can CertFlow keep EICR photos with the report?

Yes. Photos can be attached to the inspection, observation, asset and certificate history.

Can EICR remedials be tracked?

Yes. Observations can be turned into remedial actions and tracked through completion with evidence.