Leave the legacy system. Keep two decades of history.
The old database still runs, but nobody dares upgrade it, the vendor is gone or going, and getting data out is harder than putting it in. A database export is all we need.
Why firms leave a legacy database
The problems you already know about.
One upgrade from breaking
It runs on an old server, under someone’s desk, on an OS that stopped getting patches years ago. Every reboot is held breath.
The knowledge left the building
The person who set it up has moved on. What the fields mean and why is folklore now.
Data in, nothing out
Reports are rigid, exports are partial, and connecting it to anything modern is impossible.
Unsupported and uninsurable
When the vendor sunsets the product, your compliance evidence sits on software nobody stands behind.
The commitment
Stated as a guarantee, because it is one.
- We migrate everything: companies, sites, zones, assets, asset categories, inspection history, existing certificates, recurring schedules, engineer records, qualifications, templates and branding
- Five working days from receiving your export to your data live in CertFlow, with engineer training to follow
- We build your first bespoke template
- We train your engineers
- We run your old system and CertFlow in parallel
- You do not pay until you have validated the migration
- No asset limit. No volume cap.
The process
Export to go-live, step by step.
- 01
Export received
You send us an export from your current system, spreadsheets, paper scans or a database dump. Any format works.
- 02
Staging environment built
We build your CertFlow environment on a staging copy: companies, sites, zones, assets, categories, history, schedules, engineers and qualifications.
- 03
Validation against source
You check the staged data against your source records. Nothing goes live until you have confirmed it is right.
- 04
Template build
We build your first bespoke report template to match the certificates you issue today, with your branding.
- 05
Parallel run
Your old system stays running alongside CertFlow, so there is no cliff edge and no leap of faith.
- 06
Engineer training
We train your engineers on the mobile app and your office team on scheduling, certificates and the client portal.
- 07
Go live
You validate, you approve, you go live. You do not pay until this point.
Proof at scale
A migration we have already run.
A recent migration for a UK lifting and plant inspection business moved their entire operation onto CertFlow in one managed exercise:
Every record validated against the source system before go-live.
On the other side
What changes on CertFlow.
- Your full schema mapped across: companies, sites, zones, assets, categories, inspection history, certificates, schedules, engineers and qualifications
- History preserved and queryable, not archived into a PDF graveyard
- A staging environment you validate against the source before anything goes live
- A modern platform with live integrations and a documented public API, so data flows out as easily as in