Leave the paper. Keep the record.
Report pads, filing cabinets and carbon copies got the job done, but they cannot prove compliance at speed. We take scans, ledgers and whatever else you hold, and build your registers from them.
Why firms leave paper
The problems you already know about.
Evidence you cannot search
The record exists, somewhere, in a cabinet. Finding the one certificate an insurer wants means an afternoon in the archive.
Handwriting into certificates
Field sheets get written once on site and typed again in the office. Every re-key is a chance to get it wrong.
Due dates in a diary
Recall depends on whoever keeps the book. Holidays, sickness or a busy week and an examination slips.
One fire, one flood
A single physical event can erase years of compliance history that was never backed up anywhere.
The commitment
Stated as a guarantee, because it is one.
- We migrate everything: companies, sites, zones, assets, asset categories, inspection history, existing certificates, recurring schedules, engineer records, qualifications, templates and branding
- Five working days from receiving your export to your data live in CertFlow, with engineer training to follow
- We build your first bespoke template
- We train your engineers
- We run your old system and CertFlow in parallel
- You do not pay until you have validated the migration
- No asset limit. No volume cap.
The process
Export to go-live, step by step.
- 01
Export received
You send us an export from your current system, spreadsheets, paper scans or a database dump. Any format works.
- 02
Staging environment built
We build your CertFlow environment on a staging copy: companies, sites, zones, assets, categories, history, schedules, engineers and qualifications.
- 03
Validation against source
You check the staged data against your source records. Nothing goes live until you have confirmed it is right.
- 04
Template build
We build your first bespoke report template to match the certificates you issue today, with your branding.
- 05
Parallel run
Your old system stays running alongside CertFlow, so there is no cliff edge and no leap of faith.
- 06
Engineer training
We train your engineers on the mobile app and your office team on scheduling, certificates and the client portal.
- 07
Go live
You validate, you approve, you go live. You do not pay until this point.
Proof at scale
A migration we have already run.
A recent migration for a UK lifting and plant inspection business moved their entire operation onto CertFlow in one managed exercise:
Every record validated against the source system before go-live.
On the other side
What changes on CertFlow.
- Your asset registers and inspection history built digitally from your paper records, validated by you before go-live
- Engineers capture results, photos and signatures on a phone, on site, offline if needed
- Certificates generate the moment the job is done, no second write-up
- Every record backed up daily, searchable in seconds, exportable in full