Leave the spreadsheets. Keep every row.
Your registers, due dates and history live in workbooks that only one person really understands. We take those files as they are and hand you back one validated system, in five working days.
Why firms leave spreadsheets
The problems you already know about.
One typo from an incident
A sort applied to half a sheet, a formula dragged one row short, a date pasted as text: spreadsheet compliance fails silently, and you find out at audit.
Versions everywhere
The register on the server, the copy on a laptop, the export in an inbox. Nobody can say which is current, so everyone keeps their own.
Due dates tracked by eye
Conditional formatting is not a recall system. Someone has to open the file, on the right day, and read it correctly.
Certificates built by hand
Every report means retyping asset details into Word and hoping the details match the sheet.
The commitment
Stated as a guarantee, because it is one.
- We migrate everything: companies, sites, zones, assets, asset categories, inspection history, existing certificates, recurring schedules, engineer records, qualifications, templates and branding
- Five working days from receiving your export to your data live in CertFlow, with engineer training to follow
- We build your first bespoke template
- We train your engineers
- We run your old system and CertFlow in parallel
- You do not pay until you have validated the migration
- No asset limit. No volume cap.
The process
Export to go-live, step by step.
- 01
Export received
You send us an export from your current system, spreadsheets, paper scans or a database dump. Any format works.
- 02
Staging environment built
We build your CertFlow environment on a staging copy: companies, sites, zones, assets, categories, history, schedules, engineers and qualifications.
- 03
Validation against source
You check the staged data against your source records. Nothing goes live until you have confirmed it is right.
- 04
Template build
We build your first bespoke report template to match the certificates you issue today, with your branding.
- 05
Parallel run
Your old system stays running alongside CertFlow, so there is no cliff edge and no leap of faith.
- 06
Engineer training
We train your engineers on the mobile app and your office team on scheduling, certificates and the client portal.
- 07
Go live
You validate, you approve, you go live. You do not pay until this point.
Proof at scale
A migration we have already run.
A recent migration for a UK lifting and plant inspection business moved their entire operation onto CertFlow in one managed exercise:
Every record validated against the source system before go-live.
On the other side
What changes on CertFlow.
- Every workbook becomes one register: companies, sites, zones, assets and history, deduplicated and validated against your source files
- Recurring schedules generate jobs automatically, with reminders before anything falls due
- Certificates generate from completed jobs, branded, with nothing retyped
- An audit becomes a filtered export, not a week of tidying sheets