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Pressure systems use case

PSSR inspection software UK

PSSR records need a clear link between the pressure system, its written scheme of examination, the competent-person report, defects and next examination date.

For UK pressure-system users, owners, facilities managers and inspection firms managing written schemes of examination and reports.

Reviewed byGary HollingsPressure Systems Competent Person · IEng MIMechE · PSSR · NDT L2 · 16 years
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Pressure-system evidence becomes hard to manage when written schemes sit in one folder, reports in another, and due dates in a calendar owned by one person.

CertFlow keeps the system, scheme, examination report, defects and next due date together. It does not draft the written scheme or replace the competent person.

Side by side

Calendar reminders and folders vs CertFlow.

Calendar reminders and folders
CertFlow
Scheme control
Written schemes stored as standalone PDFs
Scheme records linked to the pressure system asset
Due dates
Calendar reminders or spreadsheet dates
Scheme-based due dates in the compliance register
Reports
Reports filed by date or contractor
Reports attached to asset and scheme history
Defects
Maintenance notes separate from examination findings
Defects tracked through repair and evidence close-out
Audit response
Manual pack built from folders
Exportable system history with reports and status

This page is practical guidance for UK inspection and compliance teams, not legal advice. Confirm duties, intervals and competent-person decisions against the official sources and your own site circumstances.

Honest fit

When Calendar reminders and folders is enough

  • You have one simple pressure system and a competent owner controls the scheme, reports and due dates.
  • Written schemes, examinations and repairs are already version-controlled and easy to retrieve.
  • You do not need multi-site visibility, filtered exports or mobile evidence capture.

Next step

See the workflow on your own data.

Bring a sample asset list, certificate or inspection form. CertFlow can show how the workflow changes from first record to issued evidence.

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From the field

What inspectors commonly see

  • Written schemes not linked to the exact pressure system record.
  • Protective devices or associated pipework unclear in the asset hierarchy.
  • Reports saved without a next due date visible to the site team.
  • Repairs recorded by maintenance but not tied to the competent-person report.
  • System changes made without an obvious review trail.

Audit risk

Common mistakes

  • Treating maintenance service records as the PSSR examination evidence.
  • Missing examination dates set by the written scheme.
  • Not recording safe operating limits and changes in one place.
  • Letting repairs after an imminent-danger finding sit outside the compliance register.
  • Archiving reports without showing which scheme version they relate to.

Evidence

Records to keep

  • Written scheme of examination and review history.
  • Pressure system asset record and scope details.
  • Reports of examination and next due dates.
  • Safe operating limits, protective-device records and maintenance evidence.
  • Defects, repairs and competent-person communications.

Questions

PSSR inspection software UK, answered.

Does CertFlow create the written scheme of examination?

No. A competent person should draw up or certify the scheme. CertFlow stores it, links it to the system and manages the evidence workflow around it.

Can reports be tied to the scheme version?

Yes. The pressure system record can hold scheme documents, examination reports, due dates and history together.

Can repairs after an examination be tracked?

Yes. Defects and remedials can be assigned, evidenced and closed so the record shows what happened after the report.

Internal links

Continue this topic cluster.

Discipline Pressure systems software Guide PSSR written scheme guide Download PSSR duty-holder download Product Compliance Register Guide UK inspection frequencies Product Platform overview Pricing Pricing Demo Book a demo

References

PSSR inspection software UK: official sources

Links to primary UK legislation and official regulator guidance. CertFlow is independent and not affiliated with these bodies.

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